Job Description
The role involves managing and enhancing the daily operations and physical space of Planet's Berlin office, including vendor coordination, event planning, space reconfiguration, and fostering a vibrant community environment to support employee engagement and productivity.
Key Responsibilities
- Own the daily standards for reception, meeting rooms, and common areas to ensure a welcoming and functional office environment.
- Manage the workflow of the Workplace Coordinator and Facilities staff, including scheduling and task allocation, and mentor their professional development.
- Act as the first point of contact for service disruptions, ensuring quick resolution with minimal impact on employees.
- Partner with the Manager to execute office expansions and reconfigurations, turning floor plans into functional spaces.
- Coordinate internal moves in collaboration with the People Team and IT, maintaining accurate floor plans and layouts.
- Create and implement communication plans for office changes to keep employees informed and supported.
- Lead the planning and execution of social events and community-building activities in the Berlin office.
Requirements
- 6 years in Workplace, Facilities, or Hospitality management, with at least 1 year of experience in a lead or supervisory capacity.
- Bachelor’s Degree or equivalent in a relevant field.
- Exceptional written and verbal communication skills proven ability to distill complex, sensitive, or controversial data into clear, actionable insights for diverse audiences.
- Fully bilingual in English and German, capable of switching seamlessly between both languages in written and spoken contexts, with business language proficiency in English.
- Experience in managing daily standards for reception, meeting rooms, and common areas, including overseeing workflow of workplace staff and handling scheduling and task allocation.
- Ability to act as the first point of contact for service disruptions, ensuring quick resolution with minimal impact on the employee experience.
- Experience in executing office expansions and reconfigurations, including turning floor plans into functional realities and coordinating internal moves in partnership with People Team and IT.
- Ability to create and execute communication plans for office changes to ensure employees feel informed and supported during transitions.
- Experience in leading the ideation and execution of social events, ranging from happy hours and mission launches to company-wide parties.
- Knowledge of export control requirements, with the ability to access U.S. and German EU export-controlled information without additional export licensing being required by German, EU, or U.S. authorities.
Benefits & Perks
Paid time off including vacation, holidays and company-wide days off
Employee Wellness Program
Home Office Reimbursement
Monthly Phone and Internet Reimbursement
Tuition Reimbursement and access to LinkedIn Learning
Equity
Volunteering Paid Time Off
Ready to Apply?
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