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Job Description
The Proposal Coordinator supports the proposal team by organizing, editing, and managing complex proposal submissions to help secure projects in the clean energy sector, working closely with internal teams to ensure polished and timely responses.
Key Responsibilities
- Coordinate and manage proposal submissions to ensure they are complete, polished, and professional.
- Organize and maintain proposal materials, keeping them current and accessible.
- Assist in editing and reviewing proposal content for clarity and accuracy.
- Collaborate with the proposal and marketing team to support the development of proposals.
- Track and manage details related to multiple complex proposals to meet deadlines.
Requirements
- Must be able to work for extended hours in front of a computer screen and conduct meetings on the telephone and virtually.
- Full-time employment status.
- Non-exempt classification under labor laws.
- Office location options include New York, NY or San Francisco, CA, with a hybrid and flexible work environment that adapts to project needs and safety requirements.
- Applicants must be authorized to work for any employer in the US; Willdan does not sponsor or take over sponsorship of employment visas.
- Candidates must demonstrate strong organizational skills, be proactive, and be excited to help make proposals stronger.
- Ability to manage many complex proposal pieces, ensuring submissions are polished, complete, and professional.
- Experience or ability to manage details and keep proposal materials organized and current.
- Ability to work well on a deadline and take initiative to assist the team.
- Experience or aptitude for editing and organizing complex projects.
- Curiosity and love for thinking about process improvements.
- Thrives in an environment with diverse responsibilities and administrative tasks.
- Ability to collaborate closely with a small proposal and marketing team in a mission-driven environment.
- Willingness to participate in a multi-week onboarding program, including industry-specific training and professional development activities.
Benefits & Perks
Base and bonus commensurate with experience and performance
Exceptional benefits such as medical, dental, and vision insurance plans
401(k) with corporate match
Flexible Paid Time Off plus standard company holidays
Short-term and long-term disability
Group life insurance
Health Savings Accounts and Flexible Spending Accounts
Fitness and wellness corporate discounts
Professional Development annual stipend
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