Manager, EPC Contracts and Document Controls
Copia PowerSalt Lake City, Utah
Full Time
Posted December 13, 2025
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Job Description
The Manager, EPC Contracts and Document Controls is responsible for supporting contract negotiations, execution, and compliance for large-scale renewable energy projects, managing document control processes, and mitigating contractual risks to ensure project success.
Key Responsibilities
- Support EPC contract negotiations, execution, and compliance, ensuring effective communication with stakeholders.
- Manage and organize contract documents, revisions, and exhibit updates throughout negotiations.
- Maintain document control of internal and external data, including transmittals, submittals, and RFIs.
- Assist in managing EPC Contract Amendments through negotiation and execution.
- Identify, assess, and mitigate contractual and project risks in collaboration with project management and legal teams.
- Track and ensure contract compliance requirements are met using compliance tools like Bluepoint.
- Oversee EPC work order LNTP issuances and monitor notices such as Force Majeure and legal changes.
- Support project meetings, respond to contract-related questions, and assist in contract documentation and certifications.
- Respond to contractual RFIs using Procore and manage labor statistics and union utilization data.
- Assist in risk register reporting, change order management, and execution in coordination with finance teams.
- Manage prevailing wage data conveyance, track remediation efforts, and report auditor findings.
- Support lessons learned reviews and incorporate updates into contract templates and project documentation.
- Organize and maintain project documentation within Procore and SharePoint, including drawings, specifications, and change orders.
- Coordinate documentation for project commissioning, start-up, and handover to operations.
Requirements
- 3-5 years of experience in Contracts and document management in support of utility-scale power generation projects.
- Proven experience with Microsoft Office, including advanced proficiency in PowerPoint and Excel.
- Experience with project management software.
- Ability to work in the Salt Lake City, UT or Lake Oswego, OR office a minimum of 3 days per week.
- Ability to travel up to 25%.
- Applicants must be authorized to work in the United States without employer sponsorship.
- Bachelor’s degree preferred.
- Support the EPC team with EPC contract negotiations, execution, and compliance, including tracking of contract and exhibit revisions to and from EPC contractors, ensuring adequate organization of documents throughout negotiations.
- Maintain document control of both internal and external data, including support in facilitating transmittals, submittals, and RFI responses.
- Manage EPC Contract work order LNTP issuances through execution in close coordination with EPC team, legal, and commercial.
- Track all notices from contractors such as Force Majeure, change in law, etc., to ensure socialization with appropriate stakeholders.
- Attend EPC weekly and monthly meetings to support project managers, and be available to address EPC Contract questions and topics.
- Respond to Contractual RFIs using Procore.
- Manage the collection of labor statistics union utilization requested.
- Support and assist EPCm and PM teams in risk register reporting, change order tracking, and management of change order execution in coordination with FP&A and Capital Markets teams.
- Manage the conveyance of Prevailing Wage data from Vendors/Contractors to PWA auditors, track and manage remediation, and report results of auditor reports monthly and quarterly.
- Assist in the management of Lessons Learned Document Reviews after each project phase and implement updates into EPC Agreement Exhibit Templates, including tracking items for discussion and version control.
- Maintain and organize all project documentation within Procore and SharePoint, including drawings, specifications, RFIs, submittals, contracts, and change orders.
- Implement and enforce document control procedures aligned with company standards and project requirements.
- Coordinate and manage all documentation related to project commissioning, start-up, and final handover to the operations team.
- Track and report on key performance indicators (KPIs) for contract management efficiency, document turnaround times, and contract compliance rates.
- Demonstrate exceptional organizational, communication, presentation, decision-making, analytical, and time management skills.
- Resourcefulness and polite persistence in managing contractual and project risks.
- Support the EPC team with contract negotiations, amendments, and compliance management.
- Proactively identify, assess, and mitigate contractual and project risks working closely with legal and project management teams.
- Coordinate with legal, commercial, and project management teams to manage EPC Contract Amendments through negotiation and execution.
- Support in managing lessons learned updates into EPC Agreement Exhibit Templates, including tracking and version control.
- Coordinate and manage all documentation related to project commissioning, start-up, and final handover, ensuring comprehensive records for future operations and maintenance.
Benefits & Perks
Medical, Dental, Vision coverage with no premiums
Company contribution to 401(k) plans
Annual bonus eligibility
Unlimited Paid Time Off (PTO)
Paid company holidays
Wellness and cell phone credits
Life and AD&D Insurance
Employee Resource Groups (ERGs) for community and support
Opportunities for professional development
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