Specifications Coordinator II
Cannon DesignLocation not specified
Full Time
Posted March 11, 2026
$22 - $28/hr
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Job Description
The Specifications Coordinator II supports project teams by organizing and reviewing project manuals, coordinating specifications across disciplines, and ensuring compliance with standards, thereby enhancing project quality and reducing risk in architectural and engineering projects.
Key Responsibilities
- Assemble and organize Project Manuals for multiple projects
- Set up projects in Specpoint and coordinate with project teams
- Collaborate with specification writers to ensure proper formatting and packaging of project manuals
- Communicate deliverable requirements and deadlines to project teams and consultants
- Perform QA/QC reviews on project manuals
- Monitor and update project statuses in the specification application
- Manage multiple projects and deliverables effectively
- Understand deliverable requirements by project phase (SD, DD, CD, etc.)
- Maintain general understanding of Division 01 Specifications
Requirements
- Minimum High School diploma or equivalent GED required; Associate Degree preferred.
- Minimum 4 years of experience working as an Administrative support professional required.
- Prior work experience in the A E C industry preferred.
- CSI Certification is preferred.
- Strong and proactive verbal and written communication skills.
- Strong organizational skills.
- Ability to adapt and be flexible to fast paced changes.
- Ability to manage your own time.
- Detail oriented and ability to check your own work and the work of others.
- Ability to work independently and with a team.
- Proficiency in Microsoft Office and Bluebeam required.
- Knowledge of MasterWorks preferred.
- Knowledge of MasterSpec and the use of e-SPECS or Specpoint is preferred.
- Ability to assemble and organize Project Manuals for multiple projects.
- Ability to set up projects in Specpoint, invite project teams, and set export requirements.
- Ability to communicate deliverable requirements and deadlines to the project team and outside consultants in advance of deadlines.
- Perform QA QC review checks on project manuals for projects.
- Participate in weekly specification group workload meetings.
- Monitor and update project statuses in the specification app.
- Effectively manage multiple projects and deliverables.
- Basic understanding of deliverable requirements by phase SD, DD, CD, etc.
- General understanding of Division 01 Specifications.
- May perform related duties as required.
- Employees must complete mandatory training, including compliance training, within required timeframes and adhere to internal policies and the Code of Conduct.
Benefits & Perks
Hourly rate of $22.00 to $27.65, with potential for discretionary bonuses
Full benefit package including medical, dental, and vision coverage
Flexible spending account options
Voluntary insurances
Paid time off (PTO)
Flex-time schedules
Hybrid work options
401(k) plan
Employee perk programs
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