Recruiting Coordinator
Redwood MaterialsSan Francisco, California
Full Time
Posted January 30, 2026
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Job Description
The Recruiting Coordinator is responsible for managing the onsite interview process, ensuring a smooth and engaging candidate experience, coordinating logistics, and supporting the recruiting team in a fast-paced environment focused on sustainability and energy transition.
Key Responsibilities
- Serve as the onsite recruiting ambassador, welcoming candidates and creating a professional, warm, and engaging first impression
- Own the full onsite interview experience, guiding candidates throughout the day and ensuring they feel informed, comfortable, and excited about the opportunity
- Coordinate complex onsite interview schedules across multiple interviewers, calendars, and time zones
- Manage all interview logistics including room reservations, technology setup, interview materials, and day-of adjustments
- Proactively handle schedule changes, conflicts, and last-minute updates while maintaining a seamless candidate experience
- Coordinate meals and refreshments, accommodating dietary preferences and restrictions
- Communicate real-time schedule updates and logistics to candidates, interviewers, and recruiting partners
- Maintain accurate candidate records and scheduling details in the applicant tracking system
- Identify and recommend process improvements to enhance efficiency and candidate experience
Requirements
- 3-5 years of experience in recruiting coordination, executive assistance, event coordination, hospitality, or a related role
- Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities simultaneously
- Experience coordinating complex onsite interview schedules involving multiple interviewers, calendars, and time zones
- Proficiency with scheduling tools such as Google Calendar, Outlook, or similar platforms
- Experience working in applicant tracking systems such as Greenhouse, Workday, or similar
- Comfort with video conferencing platforms including Zoom, Google Meet, and Microsoft Teams
- Full-time availability for the position
- Ability to communicate effectively and adapt communication style to different audiences
- High emotional intelligence and ability to handle schedule changes, conflicts, and last-minute updates proactively
- Ability to handle all interview logistics including room reservations, technology setup, interview materials, and day-of adjustments
- Ability to coordinate meals and refreshments, accommodating dietary preferences and restrictions
- Maintain accurate candidate records and scheduling details in the applicant tracking system
Benefits & Perks
Compensation will be commensurate with experience
Full-time position
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