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Job Description
The role involves coordinating interview scheduling, candidate communication, and onboarding processes for EMEA-based hiring at Planet, ensuring a smooth and efficient candidate experience across multiple European time zones and supporting on-site interview logistics in Berlin.
Key Responsibilities
- Own interview scheduling and coordination for all EMEA-based roles across European time zones.
- Manage complex, multi-stage interview panels and ensure timely execution.
- Serve as the primary point of communication for candidates throughout the interview process.
- Support on-site interview logistics, including room bookings, candidate welcome, and panelist preparation at the Berlin office.
- Maintain accurate scheduling and process data in applicant tracking systems and ensure real-time pipeline reporting.
- Monitor and support scorecard SLA compliance by following up on feedback submissions and escalating delays.
- Coordinate with global team members to share best practices and ensure process consistency.
- Assist with recruiting events, job fairs, and employer branding activities at the Berlin office.
Requirements
- Bachelor's Degree in a relevant field.
- Experience coordinating interviews or meetings across multiple European time zones, with a strong sense of how to navigate scheduling complexity without creating bottlenecks.
- Excellent organizational skills and attention to detail.
- Solid written and verbal communication skills.
- Experience with applicant tracking systems, with Greenhouse experience considered a plus.
- Proficiency with calendar management tools and standard productivity software.
- A service-oriented mindset, understanding that work directly shapes the candidate experience, with pride in making interactions smooth and professional.
- Ability to work independently and prioritize competing demands in a fast-paced environment where schedules shift and urgency is the norm.
- Comfort working in a global team across time zones, including partnering with colleagues in San Francisco and coordinating effectively across an 8-9 hour time difference.
- At least 1 year of professional experience in recruiting coordination, HR operations, office coordination, or a similar role that required managing complex scheduling, stakeholder communication, and process execution.
- Experience supporting hiring in a scaling environment where coordination volume was growing rapidly and contributing to building or improving processes to keep up.
- Experience supporting pre-offer compliance workflows such as background checks, work authorization verification, or export control documentation.
- Experience coordinating across both salaried professional and hourly manufacturing or operations hiring, supporting the full range of role types from a single office.
Benefits & Perks
Paid time off including vacation, holidays and company-wide days off
Employee Wellness Program
Home Office Reimbursement
Monthly Phone and Internet Reimbursement
Tuition Reimbursement and access to LinkedIn Learning
Equity
Volunteering Paid Time Off
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