Paralegal & Executive Assistant (part-time 40- 60%)

Kingfish Company

Location not specified

Part Time

Posted May 7, 2026

Not Specified

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Job Description

A hybrid role combining paralegal, executive assistant, and corporate governance support, responsible for supporting senior leadership, managing legal and compliance documentation, coordinating governance activities, and enhancing operational processes within a fast-growing, publicly listed company.

Key Responsibilities

Manage calendars, priorities, and scheduling for the CEO and CFO
Coordinate domestic and international travel arrangements
Organise and manage the annual calendar of Management Board and Supervisory Board meetings
Prepare agendas and coordinate meeting materials for board meetings
Finalise meeting minutes using AI tools where appropriate
Support preparation and organisation of General Meetings
Contribute to the preparation of the Annual Report focusing on governance and compliance sections
Maintain legal and corporate documentation and ensure ongoing legal housekeeping
Organise and deliver internal training on company policies and compliance topics
Manage contract administration and documentation
Coordinate with external legal counsel
Support compliance with listing and disclosure obligations under Euronext Growth Oslo
Assist with regulatory filings, reporting, and documentation
Support compliance with financing agreements and stakeholder communication
Drive process efficiency through the use of IT tools and AI solutions

Requirements

Proven experience supporting executive-level management, including managing calendars, priorities, and scheduling for the CEO and CFO
Experience coordinating domestic and international travel arrangements for senior executives
Ability to support day-to-day administrative and organisational needs in a fast-paced environment
Experience organising and managing the annual calendar of Management Board and Supervisory Board meetings, including preparing agendas and coordinating meeting materials
Ability to finalise meeting minutes, leveraging AI tools where appropriate
Experience supporting the preparation and organisation of General Meetings
Experience contributing to the preparation of the Annual Report, with a focus on governance and compliance-related sections
Maintaining legal and corporate documentation such as the code of conduct, whistleblower policy, and internal policies
Ensuring ongoing legal housekeeping and internal compliance processes are followed
Organising and delivering internal training to employees on company policies, guidelines, and compliance topics
Managing contract administration and documentation
Coordinating with external legal counsel for legal matters
Supporting compliance with listing and disclosure obligations under Euronext Growth Oslo, including regulatory filings, reporting, and documentation
Supporting compliance with financing agreements, including reporting and compliance certificates
Assisting with document tracking and stakeholder communication related to financing
Driving efficiency through strong use of IT tools and actively exploring and implementing AI solutions to improve workflows, documentation, and reporting

Benefits & Perks

Compensation/salary range not specified

Work schedule: Part-time, 40-60 hours

Work environment perks: Hybrid role combining administrative, legal, and executive support responsibilities

Additional benefits: Exposure to corporate governance, strategic projects, and senior leadership; Opportunities for learning and autonomy; Use of AI tools for efficiency