Sr. Project Manager
Empire StateLocation not specified
Full Time
Posted September 10, 2026
$190k - $215k
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Job Description
Empire State Realty Trust, Inc.
Key Responsibilities
- Lead multiple concurrent capital improvement (Capex) and tenant installation (TI) projects from initial scope development through design, bidding, construction, turnover, and financial closeout
- Establish project objectives, scopes of work, budgets, schedules, procurement strategies, and execution plans in partnership with internal stakeholders
- Manage projects that may include: Lobby restorations and renovations Storefront renovations and replacements Corridor and restroom renovations Façade, roof, window, and Local Law 11/FISP work HVAC, electrical, plumbing, sprinkler, and other building-system improvements Pre-built and build-to-suit spaces Tenant-performed construction and alteration projects Specialty exhibit, visitor-experience, media, AV/IT, fabrication, and other technically integrated projects Direct all phases of design and construction, including programming, feasibility analysis, design development, budgeting, value engineering, scheduling, permitting, construction administration, commissioning, turnover, and closeout Conduct regular site visits to monitor progress, workmanship, safety, logistics, and compliance with approved plans and project requirements Develop and coordinate construction logistics for occupied and high-traffic environments, including tenant continuity, visitor impacts, noisy work, night work, freight, overtime, temporary protections, access, security requirements, and phased execution Identify potential project risks, delays, cost impacts, operational conflicts, and required decisions; develop mitigation plans, maintain current risk and decision tracking, and escalate significant concerns with clear recommendations when appropriate FINANCIAL & CONTRACT MANAGEMENT: Support the development of annual and long-term capital plans by providing project budgets, forecasts, timing assumptions, risk assessments, and execution recommendations in partnership with Property Management, Leasing, Finance and Accounting, and other stakeholders Maintain accurate project forecasts, cash-flow projections, commitments, change-order logs, and cost-to-complete reporting Review proposals, bids, contracts, invoices, requisitions, and change orders for accuracy, completeness, and alignment with approved project scope and budget. Lead procurement and contractor-selection strategies, including RFP and bid-package development, bidder shortlisting, proposal analysis, scope leveling, bidder interviews, CM/GC and GMP evaluation, award recommendations, contract administration, and compliance documentation Monitor project financial performance and provide timely reporting on budgets, commitments, anticipated costs, variances, and cash flow CONSULTANT, CONTRACTOR, & STAKEHOLDER MANAGEMENT: Select, coordinate, and manage architects, engineers, contractors, consultants, and other project partners, holding each accountable for schedule, budget, quality, safety, and contractual obligations Coordinate project activities with building operations, engineering, security, and other stakeholders to minimize disruption to tenants, visitors, and ongoing property operations, including planning for access, freight, overtime, night work, temporary protections, and operational phasing Serve as a primary point of contact for tenants and internal stakeholders throughout the project, including kickoff meetings, progress updates, approvals of tenant-requested changes, possession-date notices, delay notifications, and issue resolution Prepare and deliver clear project updates and executive-level presentations that communicate progress, decisions, risks, financial status, and required next steps Build productive working relationships across internal teams and with tenants, consultants, contractors, and external partners QUALITY, COMPLIANCE, & CLOSEOUT: Ensure construction meets approved drawings, specifications, contractual requirements, ESRT standards, and applicable building codes and regulations Coordinate project requirements involving DOB, FDNY, Landmarks, environmental consultants, special inspections, façade-compliance processes, permitting, testing, commissioning, and signoffs with project teams and relevant authorities Oversee project turnover and closeout, including punch-list completion, certificates and approvals, warranties, as-built drawings, operations and maintenance materials, final invoicing, and financial reconciliation Maintain authoritative project documentation across applicable PMIS, financial, scheduling, and collaboration platforms, including contracts, commitments, forecasts, invoices, schedules, meeting minutes, permits, risk and decision logs, and closeout records Develop and implement project-management standards, controls, templates, and best practices that improve consistency, transparency, and execution across assigned projects and the portfolio department PROJECT AND TEAM LEADERSHIP & MENTORSHIP: Mange, coach, and develop a team of approximately one to three project management professionals Lead cross-functional project teams and provide day-to-day guidance, coaching, and mentorship to project management professionals as assigned Establish clear project roles, expectations, decision paths, and accountability standards, and coordinate project responsibilities with Design & Construction leadership based on business priorities and capacity Review project plans, controls, risks, and reporting when requested; share best practices and support consistent project execution across the team
- Lobby restorations and renovations
- Storefront renovations and replacements
- Corridor and restroom renovations
- Façade, roof, window, and Local Law 11/FISP work
- HVAC, electrical, plumbing, sprinkler, and other building-system improvements
- Pre-built and build-to-suit spaces
- Tenant-performed construction and alteration projects
- Specialty exhibit, visitor-experience, media, AV/IT, fabrication, and other technically integrated projects
- Direct all phases of design and construction, including programming, feasibility analysis, design development, budgeting, value engineering, scheduling, permitting, construction administration, commissioning, turnover, and closeout
- Conduct regular site visits to monitor progress, workmanship, safety, logistics, and compliance with approved plans and project requirements
- Develop and coordinate construction logistics for occupied and high-traffic environments, including tenant continuity, visitor impacts, noisy work, night work, freight, overtime, temporary protections, access, security requirements, and phased execution
- Identify potential project risks, delays, cost impacts, operational conflicts, and required decisions; develop mitigation plans, maintain current risk and decision tracking, and escalate significant concerns with clear recommendations when appropriate
- Support the development of annual and long-term capital plans by providing project budgets, forecasts, timing assumptions, risk assessments, and execution recommendations in partnership with Property Management, Leasing, Finance and Accounting, and other stakeholders
- Maintain accurate project forecasts, cash-flow projections, commitments, change-order logs, and cost-to-complete reporting
- Review proposals, bids, contracts, invoices, requisitions, and change orders for accuracy, completeness, and alignment with approved project scope and budget.
- Lead procurement and contractor-selection strategies, including RFP and bid-package development, bidder shortlisting, proposal analysis, scope leveling, bidder interviews, CM/GC and GMP evaluation, award recommendations, contract administration, and compliance documentation
- Monitor project financial performance and provide timely reporting on budgets, commitments, anticipated costs, variances, and cash flow
- Select, coordinate, and manage architects, engineers, contractors, consultants, and other project partners, holding each accountable for schedule, budget, quality, safety, and contractual obligations
- Coordinate project activities with building operations, engineering, security, and other stakeholders to minimize disruption to tenants, visitors, and ongoing property operations, including planning for access, freight, overtime, night work, temporary protections, and operational phasing
- Serve as a primary point of contact for tenants and internal stakeholders throughout the project, including kickoff meetings, progress updates, approvals of tenant-requested changes, possession-date notices, delay notifications, and issue resolution
- Prepare and deliver clear project updates and executive-level presentations that communicate progress, decisions, risks, financial status, and required next steps
- Build productive working relationships across internal teams and with tenants, consultants, contractors, and external partners
- Ensure construction meets approved drawings, specifications, contractual requirements, ESRT standards, and applicable building codes and regulations
- Coordinate project requirements involving DOB, FDNY, Landmarks, environmental consultants, special inspections, façade-compliance processes, permitting, testing, commissioning, and signoffs with project teams and relevant authorities
- Oversee project turnover and closeout, including punch-list completion, certificates and approvals, warranties, as-built drawings, operations and maintenance materials, final invoicing, and financial reconciliation
- Maintain authoritative project documentation across applicable PMIS, financial, scheduling, and collaboration platforms, including contracts, commitments, forecasts, invoices, schedules, meeting minutes, permits, risk and decision logs, and closeout records
- Develop and implement project-management standards, controls, templates, and best practices that improve consistency, transparency, and execution across assigned projects and the portfolio department
- Mange, coach, and develop a team of approximately one to three project management professionals
- Lead cross-functional project teams and provide day-to-day guidance, coaching, and mentorship to project management professionals as assigned
- Establish clear project roles, expectations, decision paths, and accountability standards, and coordinate project responsibilities with Design & Construction leadership based on business priorities and capacity
- Review project plans, controls, risks, and reporting when requested; share best practices and support consistent project execution across the team
Requirements
- Strong knowledge of construction budgeting, forecasting, scheduling, contract administration, cost reporting, and project controls
- Demonstrated ability to lead cross-functional project teams and mentor project management professionals
- Extensive experience delivering commercial office capital improvement and tenant construction projects, preferably within an occupied property portfolio
- Strong working knowledge of building infrastructure and MEP systems, including HVAC, electrical, plumbing, fire protection, and life-safety systems
- Experience managing complex, high-profile projects involving multiple stakeholders, operational considerations, and strict schedule or quality requirements
- Ability to communicate effectively with tenants, senior executives, technical professionals, contractors, and other stakeholders
- Strong understanding of construction drawings, specifications, contracts, change orders, permitting, inspections, and project-closeout requirements
- Demonstrated ability to manage multiple projects, priorities, budgets, and deadlines simultaneously
- Strong negotiation, problem-solving, decision-making, and conflict-resolution skills
- Highly organized and detail-oriented, with the ability to anticipate risks and maintain accurate project documentation
- Excellent written, verbal, presentation, and interpersonal skills
- Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
- Experience with project-management, scheduling, construction-document, collaboration, and cost-accounting platforms such as Procore, Yardi/PAYscan, Microsoft Project, SharePoint, PlanGrid, and Bluebeam
- Knowledge of New York City construction practices, DOB and FDNY requirements, Landmarks coordination, Local Law 11/FISP processes, permitting, inspections, and applicable building codes strongly preferred
- Prolonged periods of sitting at a desk and working on a computer
- Ability to travel between properties and regularly access active construction areas
- Ability to walk construction sites, climb stairs, and comply with required site-safety procedures
- Must be able to lift up to 15 pounds at times
Benefits & Perks
- Competitive base salary and bonus
- Health/Dental/Vision insurance
- Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
- Voluntary Enhanced LTD Program
- Voluntary Hospital, Accident, and Cancer Programs
- 401(k) with 100% match up to 5%
- Paid parental leave
- Pre-tax transit accounts
- Employee Assistance Program for emotional, financial, and legal support
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