Commercial Lease Administration Manager
Empire StateLocation not specified
Full Time
Posted July 23, 2026
$120k - $135k
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Job Description
Empire State Realty Trust, Inc.
Key Responsibilities
- Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations
- Monitor lease administration workflows, critical deadlines, and department trackers
- Administer cash security deposits and letters of credit, including approved-bank review, receipt, replacement, transfer, reduction, release, drawdown, refund and escrow coordination
- Monitor tenant activation status, substantial completion, and deferral agreements
- Coordinate acquisition and disposition lease administration activities
- Provide direct billing instructions to Accounting/AR for base rent, percentage rent, license fees, utilities, and operating-expense/tax escalations
- Implement automation and AI applications to improve workflow efficiency and reporting accuracy
- Ensure lease administration controls, policies, and procedures are maintained and followed
- Coordinate internal and external audit requests and review supporting documentation
- Review reconciliations, reports, and staff work for accuracy and completeness
- Support the secure implementation of AI-enabled tools in accordance with company policies and internal controls
- Maintain the accuracy and integrity of lease and property information within Yardi
- Coordinate reconciliations between Yardi and related systems
- Support month-end close, reporting, budgeting requests, and lease-related financial analyses
- Resolving discrepancies involving Salesforce, stacking plans, and other stakeholder source data
- Evaluate opportunities to enhance reporting and data management through automation
- Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations. Manage, coach, develop, and evaluate lease administration staff
- Delegate responsibilities and monitor team performance and workload
- Promote continuous process improvement and operational efficiency
- Serve as the primary liaison between Lease Administration, Leasing, Operations, Accounting, Legal, and tenants
- Provide lease interpretation and operational guidance, consulting Legal as appropriate
- Partner with Accounting, IT, and business leaders on process improvements and technology initiatives
- Document & Record Management
- Oversee the organization, retention, and security of lease documents and records
- Ensure lease files, notices, and supporting documentation are complete and properly maintained
- Coordinate timely distribution of lease information to internal and external stakeholders
Requirements
- Proficient in accounting systems, Yardi Systems is a plus
- Proficient in Microsoft Office, with strong skills in Excel
- Strong communication skills
- Strong analytical skills
- Strong leadership skills
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Benefits & Perks
- Competitive base salary and bonus
- Health/Dental/Vision insurance
- Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
- Voluntary Enhanced LTD Program
- Voluntary Hospital, Accident, and Cancer Programs
- 401(k) with 100% match up to 5%
- Paid parental leave
- Pre-tax transit accounts
- Employee Assistance Program for emotional, financial, and legal support
Ready to Apply?
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