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Job Description
This position involves managing the daily administrative operations of an office, including supervising support staff, overseeing office procedures, managing vendor relationships, and supporting office leadership to ensure efficient and effective functioning.
Key Responsibilities
- Manage day-to-day administrative operations of the office
- Supervise, coordinate workload, assign tasks, and manage support staff performance
- Oversee office administration and procedures for effectiveness, efficiency, and safety
- Implement office practices in collaboration with office leadership
- Manage property management issues and vendor relationships
- Handle office budgets in partnership with the Business Practice Leader
- Identify and implement improvements to office operations and employee engagement
- Train and mentor new office staff, including coordinators and receptionists
- Manage confidential information with discretion
Requirements
- Minimum of 8 years of relevant experience required.
- Minimum High school diploma or GED required.
- Proficiency in Microsoft Office Suite required.
- Experience working in a professional services firm preferred.
- Prior supervisory experience preferred.
- Exceptional time management, problem solving, and organizational skills with the ability to multitask, maintain, and prioritize deadlines.
- Strong communication skills with the ability to work effectively with individuals at all levels, internally and externally, is essential.
- Comfortable with fast-paced environment.
- Manage office budgets in partnership with Business Practice Leader.
- Manage day-to-day administrative operations, including supervising, coordinating workload, assigning tasks, and managing performance of support staff.
- Manage office administration and procedures to ensure effectiveness, efficiency, and safety.
- Communicate and implement office practices in conjunction with office leadership.
- Oversee property management issues and manage relationships with vendors and service providers.
- Manage confidential information with discretion.
- Train and/or mentor new office coordinator, administration, or reception staff.
- Complete mandatory compliance training and adhere to internal policies and Code of Conduct as a condition of employment.
Benefits & Perks
Proficiency in Microsoft Office Suite
Supportive work environment with a focus on equity, diversity, and inclusion
Opportunities for training and mentorship
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