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Job Description
This position involves managing the daily administrative operations of an office, including supervising support staff, overseeing office procedures, managing vendor relationships, and supporting office leadership to ensure efficient and effective functioning.
Key Responsibilities
- Manage day-to-day administrative operations of the office
- Supervise, coordinate workload, assign tasks, and manage support staff performance
- Oversee office administration and procedures for effectiveness, efficiency, and safety
- Implement office practices in collaboration with office leadership
- Manage property management issues and vendor relationships
- Handle office budgets in partnership with the Business Practice Leader
- Identify and implement improvements to office operations and employee engagement
- Train and mentor new office staff such as coordinators, administrators, or receptionists
- Manage confidential information with discretion
Requirements
- Minimum of 8 years of relevant experience required.
- Minimum High school diploma or GED required.
- Associates degree in relevant field preferred.
- Prior supervisory experience preferred.
- Experience working in a professional services firm preferred.
- Exceptional time management, problem solving and organizational skills with the ability to multitask, maintain and prioritize deadlines.
- Strong communication skills with the ability to work effectively with individuals at all levels, internally and externally.
- Proficiency in Microsoft Office Suite required.
- Ability to manage day-to-day administrative operations and office procedures to ensure effectiveness, efficiency, and safety.
- Ability to supervise, coordinate workload, assign tasks, and manage performance of support staff.
- Ability to manage office administration and property management issues.
- Ability to manage relationships with vendors and service providers.
- Ability to manage office budgets in partnership with the Director of Business Practices.
- Ability to implement opportunities to improve office operations and employee engagement.
- Ability to train and/or mentor new office coordinator, administration, or reception staff.
- Ability to manage confidential information with discretion.
- Ability to communicate and implement office practices in conjunction with office leadership.
- Comfortable working in a fast-paced environment.
- Must be located in the Houston office and support the Dallas office as required.
Benefits & Perks
Proficiency in Microsoft Office Suite
Supportive work environment with a focus on equity, diversity, and inclusion
Opportunities for training and mentorship
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