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Finance and Accounting Specialist

Bezos Earth Fund
Washington, District of Columbia
Full Time
Posted October 27, 2025
$75k - $100k
Not Specified
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Job Description

The Finance and Accounting Specialist is responsible for managing daily financial operations, including accounts payable, expense reporting, and compliance, while supporting organizational growth and ensuring financial integrity within a fast-paced, mission-driven environment.

Key Responsibilities

  • Process and manage vendor invoices through accounts payable software, ensuring accuracy and proper coding
  • Maintain and update vendor records, including onboarding and resolving payment or documentation issues
  • Manage W-9 and W-8 collection and tracking for IRS compliance and lead 1099 reporting and filing
  • Support month-end close processes, including reconciliations and account analysis
  • Review and approve employee travel and expense reports for accuracy and policy compliance
  • Communicate with travel agents and employees to resolve booking and logistical issues
  • Develop and monitor compliance metrics and dashboards related to travel and expenses

Requirements

  • Bachelor’s degree in a related field such as accounting or finance.
  • At least 5 years of accounting and/or bookkeeping experience.
  • Strong understanding of Generally Accepted Accounting Principles (GAAP).
  • Proficiency in Microsoft Excel.
  • Proficiency in cloud-based accounting software such as Sage Intacct, QuickBooks Online, or Xero.
  • Proficiency in SAP Concur, BILL, and RAMP.
  • Experience with processing vendor invoices through Accounts Payable (AP) software, ensuring timely, accurate, and properly coded payments.
  • Experience maintaining and updating vendor records, including onboarding, communication, and resolution of payment or documentation issues.
  • Experience managing W-9 and W-8 collection and tracking to ensure IRS compliance and leading 1099 reporting and filing at year-end.
  • Support for month-end close processes, including monthly reconciliation and analysis of all account categories and P&L variance analysis.
  • Assist with AP-related reconciliations, tax preparation, and other accounting projects as needed.
  • Serve as the first-line reviewer of employee travel and expense reports, ensuring accuracy and adherence to established policies.
  • Enforce adherence to travel and credit card policies through proactive communication and follow-up on missing documentation, unsubmitted reports, and policy exceptions.
  • Act as the primary liaison with travel agents and employees to resolve booking or logistical issues.
  • Develop summary metrics and compliance dashboards to inform leadership and promote transparency.
  • Highly organized and self-directed, able to manage multiple workflows independently from start to finish.
  • Detail-oriented and compliance-minded, with a commitment to upholding financial policies and procedures.
  • Ability to uphold policies with professionalism and diplomacy.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively across teams while maintaining accountability.
  • Demonstrated initiative and problem-solving ability, with a track record of improving or streamlining operational processes.
  • Ability to manage time effectively and meet deadlines.
  • Ability to handle confidential information discreetly.
  • Flexibility, willingness, and ability to respond to a rapidly changing environment.
  • Ability to develop new knowledge, skills, and abilities as needed to perform the position’s responsibilities.
  • Ability to work in a fast-paced and culturally diverse environment, meet deadlines, multitask, and practice continuous improvement.
  • Physical requirement of prolonged periods sitting at a desk and working on a computer.
  • May require extended hours for urgent issues or to meet established deadlines.
  • Position is based in Washington, DC.

Benefits & Perks

Salary range of $75,000 - $100,000
Position based in Washington, DC
Includes a benefits package
Prolonged periods sitting at a desk and working on a computer
May require extended hours for urgent issues or to meet deadlines

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