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Executive Assistant

Bezos Earth Fund
Washington, District of Columbia
Full Time
Posted October 8, 2025
$95k - $115k
Not Specified
Apply Now

Application opens on company website

Job Description

The Executive Assistant provides high-level administrative support to senior leaders, managing calendars, travel, meetings, correspondence, and financial processes, while ensuring effective communication and organization within a fast-paced, mission-driven environment.

Key Responsibilities

  • Manage complex calendars for senior leaders, coordinate appointments, and monitor deadlines
  • Prepare for meetings by creating briefing materials, gathering documents, and managing logistics
  • Coordinate travel arrangements, including itineraries, reservations, and expense reports
  • Review and process payments for expenses, invoices, and credit card transactions
  • Draft, edit, and manage internal and external correspondence
  • Maintain relationships with internal and external stakeholders to facilitate communication
  • Support key priorities and organizational events as needed

Requirements

  • An associate degree or equivalent experience is required.
  • At least five or more years of relevant work experience is required.
  • A bachelor’s degree may be substituted for 2 years of experience.
  • Superb organization and follow-through skills.
  • Demonstrated success as a proficient multitasker with impeccable attention to detail.
  • Takes initiative, demonstrates strong critical thinking skills, and operates with discretion, maintaining the highest level of confidentiality.
  • Able to work well independently and demonstrates good judgment.
  • Strong written and verbal communication skills.
  • Excellent interpersonal skills requiring the courtesy, tact, and diplomacy necessary to effectively communicate with staff, callers, visitors, and other stakeholders.
  • Energetic and passionate about the Earth Fund’s mission.
  • Ability to collaborate with staff across levels and build relationships with a variety of stakeholders.
  • Comfortable in a fast-paced environment with regularly shifting priorities and able to effectively prioritize and execute many activities at once.
  • Proficient in IT programs and tools such as Microsoft Office suite (Outlook, Word, Excel, PowerPoint), SharePoint, Teams, Zoom, and other collaboration platforms.
  • Ability to use Chat GPT to support research and other work priorities.
  • Proficiency in booking travel and coding expenses using Concur.
  • Physical ability to sit at a desk and work on a computer for prolonged periods.
  • May require extended and/or weekend hours for urgent issues or to meet established deadlines.
  • This position is hybrid and based in Washington, D.C.

Benefits & Perks

Salary range of $95,000 to $115,000
Hybrid work environment based in Washington, D.C.
Paid position
Proficiency in IT programs and collaboration platforms
Extended and/or weekend hours may be required

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