Job Description
The Senior Workplace and Facilities Operations Specialist is responsible for managing the daily operational activities of Aurora's offices in San Francisco and Mountain View, including maintenance, vendor coordination, employee requests, and supporting internal events to ensure a safe, functional, and efficient work environment.
Key Responsibilities
- Perform scheduled preventative maintenance on building systems and conduct regular facilities inspections
- Execute minor repairs and troubleshoot basic electrical, plumbing, and office setup issues
- Maintain records of maintenance work, vendor reports, and safety inspections
- Coordinate scheduling and access for service vendors, ensuring safety compliance
- Conduct quality control inspections of janitorial services and communicate deficiencies
- Manage employee facility requests through the ticketing system, triaging and tracking issues
- Oversee office appearance, manage supplies, coordinate internal moves, and access control
- Respond to facility-related emergencies outside regular hours to coordinate vendor response
- Support internal events with room configuration and furniture setup
- Act as a liaison for the corporate dining program, managing meal counts and vendor coordination
Requirements
- Three (3) years of experience in an office management, facilities coordinator, or workplace operations role.
- Familiarity with a ticketing system such as Jira Help Desk for tracking and resolving customer service requests.
- Must possess a valid driver s license and reliable transportation for frequent travel between Mountain View and San Francisco locations.
- Exceptional written and verbal communication skills, with proven ability to interact professionally with employees, vendors, and executive leadership.
- Must demonstrate high-level professionalism, discretion, and responsiveness when handling sensitive and urgent executive-level facility requests.
- A self-starter who can anticipate operational needs, quickly troubleshoot issues, and manage multiple priorities simultaneously with minimal supervision.
- Ability to lift up to 30 pounds, bend, stoop, and stand for extended periods, perform the physical aspects of the lite technician duties, and safely climb and work from ladders, including fixed roof access ladders.
- Perform scheduled preventative maintenance on basic building systems such as fluid levels and air filters, conduct regular facilities walkthroughs and daily inspections.
- Execute minor, non-specialized repairs across the office, including hanging whiteboards, setting up furniture, simple plumbing fixes (unclogging drains), replacing light bulbs, and troubleshooting basic electrical issues before escalating to specialists.
- Maintain accurate records of all maintenance work, vendor service reports, and safety inspection checklists.
- Coordinate the scheduling and site access for all service vendors (Janitorial, HVAC, MEP, plumbing, electrical), ensuring strict adherence to safety protocols and scope of work.
- Conduct regular quality control inspections of janitorial services to ensure all spaces are maintained to the highest standards, communicating deficiencies and tracking corrective actions.
- Manage employee facility requests submitted via the ticketing system, triaging, categorizing, assigning, and tracking tickets to resolution, ensuring timely communication and high employee satisfaction.
- Oversee the general appearance and functionality of the office, managing office supply inventory, coordinating internal moves and desk setups, and assisting with access control key badge management.
- Be available to respond to facility-related emergencies at all hours, including after-hours and weekends, to coordinate vendor response and mitigate issues until specialized help arrives.
- Provide on-the-ground support for internal events such as town halls and team celebrations, assisting with room configuration and basic furniture setup.
- Act as a liaison for the corporate dining program, performing daily meal counts, gathering employee feedback on food quality, and coordinating with the food service vendor to ensure service standards are met.
- Basic knowledge of OSHA standards and safety practices, including the use of PPE and executing Lockout Tagout procedures for simple tasks.
- Experience processing invoices, reconciling purchase orders, and providing input for monthly facilities accruals.
- Foundational understanding of project organization, including managing timelines, coordinating resources, and providing effective stakeholder communication for small operational projects.
Benefits & Perks
Hourly wage range of $36.00 to $55.00 per hour
Eligibility for an annual bonus
Eligibility for equity compensation
Benefits (unspecified)
Ready to Apply?
Join Aurora and make an impact in renewable energy
Stay Updated on Sustainability Jobs
Get the latest renewable energy jobs and career tips delivered to your inbox.
Job Alerts
Get notified about new sustainability jobs
More at Aurora
More jobs at Aurora
Data Platform Engineer
Aurora
NEW
Pittsburgh
Full Time
13h
$105k-157k
Security Engineering Technical Lead Manager TLM - Aurora Enterprise Security
Aurora
NEW
Seattle
Full Time
2d
$189k-274k
FP A Analyst Procurement Systems
Aurora
Pittsburgh
Full Time
3d
$104k-166k
More jobs in San Francisco, California
Compliance Test Engineer, Energy Storage
Redwood Materials
San Francisco
Full Time
Dec 18
$112k-183k
Manufacturing Test Engineer, Energy Storage
Redwood Materials
San Francisco
Full Time
Dec 18
$135k-224k
Senior Tax Associate, Blockchain & Cryptocurrency
Aprio
San Francisco
Full Time
Dec 27