Administrative Assistant
AffinityNew York, New York
Full Time
Posted February 17, 2026
$71k - $88k
Not Specified
Visa Sponsored
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Application opens on company website
Job Description
This role supports the Executive Operations team by coordinating events, managing travel and logistics, and assisting with process improvements and administrative tasks, providing a growth opportunity for someone early in their career to develop skills in strategic executive support within a fast-paced environment.
Key Responsibilities
- Coordinate and support event logistics including meetings, programs, venues, RSVPs, and on-site support
- Assist with managing complex travel arrangements and hotel bookings for executives
- Build and maintain AI-enabled workflows and operational spreadsheets to streamline administrative processes
- Participate in administrative and operational meetings, track priorities, and support presentation preparations
Requirements
- 1 to 3 years of experience in an administrative, coordination, or operations role
- Some experience juggling multiple priorities or working cross-functionally
- Demonstrated ability to handle confidential information with discretion
- Solid proficiency in Google Workspace including Gmail, Calendar, Drive, Docs, and Sheets
- Curiosity about or some exposure to AI tools such as Claude, ChatGPT, Gemini for process improvement and productivity
- Willingness to learn workflow automation tools like Zapier or similar
- Comfortable with Zoom and basic video conferencing
- Ability to assist with coordinating customer and prospect programs including Notion tracking, spreadsheets, meeting invites, meeting spaces, hotel bookings, ground transportation, and catering
- Ability to support All Hands production and quarterly business review logistics
- Ability to research and coordinate venues for executive offsites, build events, and GTM gatherings
- Assist with managing event RSVPs, communications, and day-of logistics including DoorDash tracking and on-site support
- Assist with complex domestic and international travel arrangements for executives
- Assist with hotel bookings and budget approvals in partnership with Finance
- Ability to book meeting rooms for local executives and arrange hub access for visiting guests
- Support building AI-enabled workflows to streamline administrative processes
- Create and maintain spreadsheets, trackers, and operational calendars as sources of truth
- Assist with slide preparation and formatting for presentations
- Participate in weekly EA team syncs and monthly alignment meetings
- Track quarterly priorities and ensure weekly updates are completed
- Support operating cadence logistics across departments
- Assist with presentation reminders and formatting for internal slide presentations
Benefits & Perks
Compensation range: $70,500 to $88,000 (dependent on experience, location, and skills)
Work environment perks: Mentorship-driven growth, exposure across departments, hands-on mentorship from experienced teams
Additional benefits: Skill development in AI automation, event management, executive travel, and strategic coordination, real responsibility with support, collaborative team environment
Ready to Apply?
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