Administrative Assistant
AffinityNew York, New York
Full Time
Posted February 17, 2026
$71k - $88k
Not Specified
Visa Sponsored
Apply Now
Application opens on company website
Job Description
This role supports the Executive Operations team by coordinating events, managing travel and logistics, and assisting with process improvements and administrative tasks, providing a growth opportunity for someone early in their career to develop skills in strategic executive support within a fast-paced environment.
Key Responsibilities
- Coordinate and support event logistics including meetings, programs, venues, RSVPs, and on-site support
- Assist with managing complex travel arrangements and hotel bookings for executives
- Build and maintain AI-enabled workflows and operational spreadsheets to streamline administrative processes
- Participate in administrative and operational meetings, track priorities, and support presentation preparations
Requirements
- 1 to 3 years of experience in an administrative, coordination, or operations role
- Some experience juggling multiple priorities or working cross-functionally
- Demonstrated ability to handle confidential information with discretion
- Solid proficiency in Google Workspace including Gmail, Calendar, Drive, Docs, and Sheets
- Curiosity about or some exposure to AI tools such as Claude, ChatGPT, Gemini for process improvement and productivity
- Willingness to learn workflow automation tools like Zapier or similar
- Comfortable with Zoom and basic video conferencing
- Ability to assist with coordinating customer and prospect programs including Notion tracking, spreadsheets, meeting invites, meeting spaces, hotel bookings, ground transportation, and catering
- Ability to support All Hands production and quarterly business review logistics
- Ability to research and coordinate venues for executive offsites, build events, and GTM gatherings
- Assist with managing event RSVPs, communications, and day-of logistics including DoorDash tracking and on-site support
- Assist with complex domestic and international travel arrangements for executives
- Assist with hotel bookings and budget approvals in partnership with Finance
- Ability to book meeting rooms for local executives and arrange hub access for visiting guests
- Support building AI-enabled workflows to streamline administrative processes
- Create and maintain spreadsheets, trackers, and operational calendars as sources of truth
- Assist with slide preparation and formatting for presentations
- Participate in weekly EA team syncs and monthly alignment meetings
- Track quarterly priorities and ensure weekly updates are completed
- Support operating cadence logistics across departments
- Assist with presentation reminders and formatting for internal slide presentations
Benefits & Perks
Compensation range: $70,500 to $88,000 (dependent on experience, location, and skills)
Work environment perks: Mentorship-driven growth, exposure across departments, hands-on mentorship from experienced teams
Additional benefits: Skill development in AI automation, event management, executive travel, and strategic coordination, real responsibility with support, collaborative team environment
Ready to Apply?
Join Affinity and make an impact in renewable energy
Stay Updated on Sustainability Jobs
Get the latest renewable energy jobs and career tips delivered to your inbox.
Job Alerts
Get notified about new sustainability jobs
More jobs at Affinity
Senior Engineering Manager, Core
Affinity
Toronto
Full Time
5d
$196k-245k
Senior iOS Engineer
Affinity
VISA
Barcelona
Full Time
6d
Software Engineer II
Affinity
VISA
Barcelona
Full Time
Mar 28
More jobs in New York, New York
Senior FP&A Analyst, Corporate Strategy
Aprio
NEW
Remote
Full Time
6h
Senior Pre-Sales Systems Engineer, Everpure Protect
Pure Storage
Remote
Full Time
6d
Social Media Content Creator Intern
Empire State
New York
Internship
6d