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Job Description
The role involves providing high-level administrative support to multiple executives, including managing calendars, travel arrangements, expenses, and coordinating meetings and events, primarily in a remote work environment.
Key Responsibilities
- Manage and optimize multiple executive calendars
- Plan and book complex travel itineraries
- Manage all work-related expenses
- Assist in creating and managing agendas for departmental staff meetings
- Organize and plan internal events and off-sites
- Coordinate meetings, handle email correspondence, and liaise between departments and stakeholders
- Anticipate and respond to executive requests promptly
- Perform general administrative duties and handle ad hoc requests
Requirements
- Minimum 2-3 years of professional experience, preferably in an office setting, with the ability to fully work remotely
- Bachelor's degree or equivalent
- Strong problem-solving skills and attention to detail
- Be a self-starter and have the ability to organize, multitask, and prioritize
- Strong communication skills, both written and verbal, in English
- Ability to be resourceful, flexible, and proactive with a strong bias to action
- A strong sense of direction around sensitive scenarios, confidential information
- Familiarity with tech environments and a strong understanding of how business works
- Experience managing and optimizing multiple executive calendars
- Experience planning and booking complex travel itineraries
- Experience managing all work-related expenses
- Experience assisting in creating and managing agendas for departmental staff meetings
- Experience helping organize and plan internal events such as off-sites and team-building activities
- Ability to coordinate meetings, handle email correspondence, and liaise between departments and key stakeholders
- Ability to anticipate and react to executive requests in an expedient manner
- Ability to communicate with clarity
- Ability to perform general administrative duties and handle ad hoc requests as needed
- Familiarity with tools such as G-Suite, Microsoft Office, Zoom, Expensify, Jira, Netsuite, Slack, and AI tools like ChatGPT or Gemini
- Familiarity with other tools like Envoy, Tableau, Lucidchart, and Spark
Benefits & Perks
Competitive total compensation package
Employee-led remote and flexible working
Health benefits
Support for remote work where it aligns with operational requirements
Opportunities for career development and growth
Inclusive work environment with accommodations for persons with disabilities
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