Job Description
A part-time Office Coordinator role supporting the Nashville office, responsible for administrative tasks, office operations, vendor coordination, and ensuring a productive and organized work environment to assist a team of project and regulatory staff focused on restoration and sustainability projects.
Key Responsibilities
- Maintain office efficiency and productivity by managing resources and support systems
- Coordinate facility and vendor needs, including maintenance, repairs, security, and office improvements
- Organize meetings, seminars, conferences, and catering arrangements
- Support document filing and records organization for invoices, contracts, and important materials
- Assist with preparation of regulatory documents and office support services
- Manage mail distribution and handle special administrative projects
- Perform data entry and internet research tasks
Requirements
- At least 3 years of administrative or office coordinator support experience in an office setting
- Experience supporting multiple internal stakeholders and coordinating office operations
- Strong written, verbal, and visual communication skills
- Proven ability to take initiative in an environment of change and growth
- Strong attention to detail and ability to manage multiple tasks and priorities
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Experience coordinating vendors and office support services
- Comfort assisting with data entry, internet research, and special administrative projects
- Experience coordinating meetings, seminars, conferences, and catering
Benefits & Perks
Ready to Apply?
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