Administrative Assistant
Pure StorageSanta Clara, California
Full Time
Posted April 30, 2026
$41 - $62/hr
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Job Description
The role involves providing high-level administrative support to Vice Presidents and their teams, managing complex calendars, travel logistics, communications, and cross-functional coordination to ensure executive efficiency and seamless operations within a fast-growing tech organization.
Key Responsibilities
- Manage complex calendars for executives across global time zones
- Arrange and coordinate domestic and international travel logistics
- Process expense reports and purchase requisitions accurately
- Act as a liaison between the executive office, internal teams, customers, and external partners
- Provide administrative support including scheduling, event coordination, and project management
- Prioritize and manage incoming communications to ensure focus on high-priority matters
Requirements
- Proven experience in managing high-volume, dynamic calendars for senior leaders, including effective prioritization and scheduling across multiple time zones and organizational levels.
- Expertise in using advanced software and tools such as Google Workspace (Gmail, Calendar, Docs, Slides, Sheets), Concur, Microsoft Office (Word, Excel, PowerPoint), and Zoom.
- Experience working with enterprise platforms like Workday, DocuSign, ServiceNow, Tableau, and Greenhouse, with the ability to streamline workflows and solve problems quickly within these systems.
- Experience leveraging modern tools, including AI tools such as ChatGPT and Gemini, to drive administrative efficiency in a multi-tool, high-velocity environment.
- Strong proficiency in written and verbal communication, grammar, proofreading, and handling confidential information with the utmost discretion.
- Ability to meticulously manage complex calendars, prioritize critical meetings, and resolve scheduling conflicts across global time zones and departments.
- Ability to research, arrange, and manage domestic and international travel logistics with high accuracy.
- Ability to process expense reports and purchase requisitions accurately.
- Excellent organizational skills and resourcefulness to support cross-functional collaboration, including acting as a liaison between the executive office, internal teams, customers, and external partners.
- Ability to provide direct administrative support such as scheduling, coordinating events, and managing team-wide special projects from inception to completion.
- Willingness and ability to work primarily in an in-office environment at the Santa Clara office, in compliance with company policies, unless on PTO, work travel, or approved leave.
Benefits & Perks
Hourly pay range of $41 - $62 USD
Potential eligibility for incentive pay and/or equity
Flexible time off
Wellness resources
Company-sponsored team events
Ready to Apply?
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