Job Description
The role involves providing high-level administrative and operational support to senior executives, managing calendars, travel, meetings, and cross-functional coordination to ensure smooth and strategic organizational functioning.
Key Responsibilities
- Manage calendars, priorities, and workflows for senior executives to ensure focus on strategic initiatives
- Coordinate complex and dynamic schedules across multiple time zones
- Arrange domestic and international travel, including flights, hotels, transportation, and visas
- Streamline and optimize executive operations through process improvements and consistency
- Proactively identify needs, resolve issues, and prepare leaders for meetings and decisions
- Liaise with internal and external stakeholders, managing sensitive communications and commitments
- Prepare meeting materials, document key actions and decisions, and ensure follow-up
- Manage expenses, reconcile budgets, and support events and large meetings
Requirements
- Support 2 to 3 senior executives cross-functionally by managing calendars, priorities, and workflows to ensure focus on strategic initiatives and company goals.
- Coordinate complex and dynamic schedules across time zones, prioritizing requests with a deep understanding of business priorities.
- Manage domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and itineraries.
- Partner with other Executive Operations Partners to drive consistency, streamline processes, and optimize executive operations across Planet.
- Proactively identify needs, remove barriers, and resolve issues before they arise to ensure leaders are fully briefed ahead of meetings and decisions.
- Liaise with internal and external stakeholders, managing sensitive communications and ensuring follow-through on commitments.
- Prepare materials, note key actions and decisions, and ensure timely follow-up and execution of deliverables for meetings.
- Manage expenses, reconcile budgets, coordinate events, and support large onsite meetings and team gatherings.
- Have at least 4 years of experience supporting senior executives, ideally in a fast-paced, high-growth, and global environment working across time zones.
- Hold a Bachelor’s degree in a related field.
- Demonstrate exceptional organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
- Operate with a proactive, solutions-oriented mindset, able to work independently and take initiative with minimal direction.
- Maintain a high degree of professionalism, confidentiality, and judgment when managing sensitive information.
- Possess solid collaboration and interpersonal skills, with the ability to influence and partner effectively across teams.
- Exhibit excellent written and verbal communication skills.
- Be proficient in G Suite Google Workspace and modern collaboration tools such as Slack, Zoom, Concur, etc.
Benefits & Perks
Comprehensive Medical, Dental, and Vision plans
Health Savings Account (HSA) with a company contribution
Generous Paid Time Off in addition to holidays and company-wide days off
16 Weeks of Paid Parental Leave
Wellness Program and Employee Assistance Program (EAP)
Home Office Reimbursement
Monthly Phone and Internet Reimbursement
Tuition Reimbursement and access to LinkedIn Learning
Equity
Commuter Benefits if local to an office
Discretionary short-term and long-term incentives bonus and equity
US National Salary Range: $89,200 - $111,500 USD
Ready to Apply?
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