Legal Administrative Assistant

OneEnergy Renewables

Madison, Wisconsin

Full Time

Posted November 24, 2025

$25 - $36

Renewable Energy Development

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Job Description

A Legal Administrative Assistant supporting corporate and transactional legal work related to developing and selling solar energy projects, including managing legal documentation, filings, and transaction closings, while collaborating with internal teams and external stakeholders.

Key Responsibilities

Manage and support documentation related to corporate entities, including filings, updates, and authorizations.
Assist with transaction closings for project sales and financing, including organizing due diligence data rooms and managing checklists.
Coordinate with registered agents for public record searches and corporate documentation requests.
Prepare and file applications and reports for business licenses, regulatory filings, and maintain tracking databases.
Maintain electronic files and legal documents, and assist with setting up meetings and correspondence.
Support administrative needs of the legal team, including mailings, notices, and coordination of deliverables.

Requirements

Demonstrated track record of success in a law firm or in-house legal administrative assistant role, with an emphasis on corporate and transactional legal support.
Strong attention to detail with a high level of integrity and organizational capacity to manage multiple projects simultaneously.
Strong track record of successful collaboration with internal and external stakeholders.
Creative problem-solving skills matched with strength in executing under pressure.
Self-motivated with proven ability to take ownership, initiative, and accountability.
Excellent interpersonal communication skills, both oral and written.
Ability to manage competing priorities often across functional and operational lines.
An associate’s degree or above, with a concentration in paralegal studies and/or a paralegal certificate from a state bar association or an association of legal assistants, or equivalent (preferred).
At least 3 years of experience as a legal administrative assistant, with an emphasis on corporate, transactional, and real estate legal support in a law firm or in-house setting.
Experience in forming, managing, and dissolving corporate entities and preparing filings and related documentation.
Experience in assisting in transactional closings, including data room management and supporting closings.
Experience with national lien searches, UCC filings, and other matters related to transactions.
Experience supporting transaction closings, including organizing due diligence data rooms, managing closing checklists, signature page packets, and ordering corporate certificates.
Experience coordinating with registered agents for public record searches of judgment, tax liens, UCC filings, and other corporate documentation requests.
Experience in preparing and filing applications and periodic reports for business licenses, contractor licenses, FERC filings, EIA reporting, and other regulatory filings.
Ability to create and maintain a database for tracking filings and reports.
Strong time management and organizational skills resulting in the ability to prioritize and manage multiple projects at various stages of delivery.
Demonstrated qualities of integrity, credibility, and fiduciary responsibility.

Benefits & Perks

Compensation range of $25.00 - $36.00 USD per hour

Paid Time Off: six weeks per year

Paid Paternity Leave

Volunteer Time Off Program

Comprehensive medical coverage

401(k) matching retirement plan

Life insurance

Wellness incentives

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