Legal Administrative Assistant
OneEnergy RenewablesMadison, Wisconsin
Full Time
Posted November 24, 2025
$25 - $36
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Job Description
A Legal Administrative Assistant supporting corporate and transactional legal work related to renewable energy projects, including managing documentation, assisting with transaction closings, regulatory filings, and maintaining legal records, primarily in a corporate and project development context.
Key Responsibilities
- Manage documentation related to corporate entities, including filings, updates, and authorizations
- Assist with transaction closings for project sales and financing, including organizing due diligence data rooms and managing checklists
- Coordinate with registered agents for public record searches and corporate documentation requests
- Prepare and file applications and reports for business licenses, regulatory filings, and other compliance requirements
- Create and maintain databases to track filings, reports, and legal documentation
- Maintain electronic files and legal documents
- Set up meetings and coordinate communication with internal and external parties
- Prepare mailings, legal notices, and correspondence
Requirements
- Demonstrated track record of success in a law firm or in-house legal administrative assistant role, with an emphasis on corporate and transactional legal support.
- Strong attention to detail with a high level of integrity and organizational capacity to manage multiple projects simultaneously.
- Strong track record of successful collaboration with internal and external stakeholders.
- Creative problem-solving skills matched with strength in executing under pressure.
- Self-motivated with proven ability to take ownership, initiative, and accountability.
- Excellent interpersonal communication skills, both oral and written.
- Ability to manage competing priorities often across functional and operational lines.
- An associate’s degree or above, with a concentration in paralegal studies and/or a paralegal certificate from a state bar association or an association of legal assistants, or equivalent (preferred).
- At least 3 years of experience as a legal administrative assistant, with an emphasis on corporate, transactional, and real estate legal support in a law firm or in-house setting.
- Experience in forming, managing, and dissolving corporate entities and preparing filings and related documentation.
- Experience in assisting in transactional closings, including data room management and supporting closings.
- Experience with national lien searches, UCC filings, and other matters related to transactions.
- Experience supporting transaction closings, including organizing due diligence data rooms, managing closing checklists, signature page packets, and ordering corporate certificates.
- Experience coordinating with registered agents for public record searches of judgment, tax liens, UCC filings, and other corporate documentation requests.
- Experience in preparing and filing applications and periodic reports for business licenses, contractor licenses, FERC filings, EIA reporting, and other regulatory filings.
- Ability to create and maintain a database for tracking filings and reports.
- Ability to assist with maintaining electronic files and form legal documents.
- Ability to set up meetings with internal and external parties, prepare mailings, legal notices, and other correspondence, and coordinate delivery.
- Must demonstrate a high degree of time management and organizational skills resulting in the ability to prioritize and manage multiple projects at various stages of delivery.
- Must have a 'roll up your sleeves and let’s get the job done right' attitude.
- Demonstrated qualities of integrity, credibility, and fiduciary responsibility.
Benefits & Perks
Compensation range of $25.00 - $36.00 USD per hour
Paid Time Off: six weeks per year
Paid Paternity Leave
Volunteer Time Off Program
Comprehensive medical coverage
401(k) matching retirement plan
Life insurance
Wellness incentives
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