Job Description
The Executive Assistant at EnergyHub provides strategic support to the leadership team by managing complex schedules, facilitating communication, handling office operations, and ensuring smooth day-to-day functions in a fast-paced environment, acting as a trusted partner and operational backbone for the company.
Key Responsibilities
- Manage complex scheduling and calendar coordination for executives across multiple time zones
- Prepare for high-stakes meetings by creating agendas, materials, briefs, and follow-ups
- Facilitate internal communications and support executive alignment across teams
- Handle sensitive information with discretion and maintain confidentiality
- Coordinate travel logistics and daily operations for executives
- Build and refine scalable administrative processes for executive support
- Manage relationships with vendors, service providers, and landlords to ensure timely invoicing and payments
- Oversee company credit card management and expense submissions
- Coordinate weekly office activities and general office duties
Requirements
- Work from the Brooklyn office 4-5 days per week.
- Serve as a right-hand partner to the CEO, acting as an extension of their time, energy, and judgment.
- Manage complex scheduling and calendar coordination across time zones with precision and thoughtfulness for three executives.
- Prepare for high-stakes meetings by creating agendas, materials, briefs, and follow-ups to ensure top-tier execution and communication.
- Facilitate internal communications and support executive alignment across functions and teams.
- Handle sensitive information with discretion and professionalism, maintaining absolute confidentiality.
- Coordinate travel logistics and day-to-day operations.
- Build and refine scalable administrative processes that keep the executive function running efficiently.
- Manage relationships with vendors, service providers, and landlords, ensuring all items are invoiced and paid on time.
- Manage the company’s corporate credit card, ensuring invoices are submitted and paid on time.
- Coordinate weekly EnergyGrub for the Brooklyn office, considering dietary restrictions.
- Possess a minimum of 8 years of experience in executive support, business operations, or a similar function in tech, startup, or fast-paced environments.
- Demonstrate the ability to stay calm, clear-headed, and focused under pressure.
- Be curious, proactive, and solution-oriented, always two steps ahead.
- Be highly organized and detail-oriented, ensuring nothing slips through the cracks.
- Exhibit exceptional communication skills with strong emotional intelligence and sound judgment.
- Possess the legal right to work in the location without requiring sponsorship or immigration support.
Benefits & Perks
Compensation/salary range: $100,000 - $150,000 USD
Work schedule: 4-5 days per week in Brooklyn office
Work environment perks: casual environment, fully stocked fridge and pantry, free Citi Bike membership, secure bike rack, gym subsidy
Additional benefits: 100% paid medical for employees, 401(k) with employer match, paid parental leave, education assistance program
Ready to Apply?
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