Legal Administrative Assistant & Board Liaison

• Coordinate and maintain the annual schedule for Board of Directors and Committee meetings, including coordination with executive leadership calendars and board member availability • Reconfirm director availability and distribute annual board and committee meeting schedules • Serve as the primary liaison between ESRT employees and Board members for meeting coordination and communication • Coordinate all logistics related to Board and Committee meetings, including conference room reservations, meals, technology needs, transportation, and accommodations • Reserve and coordinate Board dinners, Annual Stockholder Meeting logistics, and related events • Coordinate with Office Services, IT, Building Management, and other internal teams in advance of all meetings to ensure seamless execution • Prepare and distribute meeting reminders, materials, and communications to Board members in a timely manner • Follow up with internal teams to ensure Board materials are finalized and distributed within required deadlines • Schedule Interim Board calls, Investment Committee meetings, Audit Committee telephonic calls, and additional governance-related meetings throughout the year • Coordinate meeting presenters and presentation logistics for Board meetings and Board dinners • Assist directors with ad hoc requests, including IT assistance, travel coordination, reimbursement inquiries, VIP access, and other administrative support needs • Arrange hotel accommodations, transportation, meals, and other travel-related logistics for directors attending meetings in New York • Process Board member expense reimbursements, including preparation of check requests and collection of receipts and supporting documentation • Send Board retainers and wire confirmation communications to directors • Maintain Board and senior management contact lists and distribution records • Assist with onboarding and offboarding of Board members • Maintain confidentiality and security of Board information, passwords, and governance materials within Diligent and other systems • Coordinate reminders and follow-up for D&O questionnaires, UWC signatures, and other governance documentation requirements • Register Board members and guests for meetings and events as required • Provide administrative support to the SVP, Chief Counsel, Real Estate and additional legal leadership • Manage complex calendars, meeting scheduling, and recurring meetings for legal leadership and the Legal Department • Confirm next-day appointments and provide meeting reminders to executives • Coordinate meetings, conference rooms, technology setup, catering, and guest registration for Legal Department meetings • Prepare expense reports, reimbursements, and travel arrangements for legal leadership and the Legal Department • Maintain contact lists, departmental records, trackers, spreadsheets, and filing systems • Handle incoming calls, mail distribution, correspondence, scanning, filing, FedEx shipments, and document management • Submit invoices and vendor forms for processing and maintain tracking logs for legal invoices and outstanding payments • Assist with onboarding of new attorneys and Legal Department team members • Support legal transactions and closings through coordination of signatures, documentation, and communication with internal and external counsel • Prepare and distribute visitor lists to Reception for guest registration and office access • Maintain organized files and records within SharePoint and departmental systems • Maintain stock pre-trade request logs and distribute approved trades to employees while maintaining records in SharePoint • Maintain proposed business gifts forms and related approval logs in SharePoint • Assist with review and administration of employee gift request submissions • Coordinate signatures and documentation related to Disclosure Committee certifications, Form 10-Ks, Form 10-Qs, and other SEC reporting processes • Scan, maintain, and distribute governance and compliance documentation to appropriate departments • Schedule quarterly debt compliance meetings and external public company compliance calls • Maintain accurate compliance records and ensure timely follow-up on outstanding documentation and approvals • Provide backup support for executive leadership administrative coverage and Reception as needed • Assist other ESRT employees and departments with administrative support and special projects as requested • Serve as a collaborative and dependable team member willing to assist with training, problem solving, and operational support • Maintain professionalism, discretion, and a high level of customer service in all interactions • Take initiative to improve processes, efficiency, organization, and communication across departments • Perform additional administrative duties and special projects as assigned

• Proficiency with Microsoft Office Suite and related software (Word, Excel, Outlook, PowerPoint, SharePoint, Teams) • Excellent verbal and written communication skills • Exceptional organizational skills and attention to detail • Strong interpersonal and customer service skills • Ability to maintain confidentiality and handle sensitive information with discretion • Strong time management skills with the ability to prioritize and manage multiple deadlines • Ability to work independently and collaboratively in a fast-paced environment • Strong problem-solving skills and a proactive mindset • Professional demeanor with executive presence and sound judgment • Experience working with Board portals and governance management systems such as Diligent preferred • Prolonged periods of sitting at a desk and working on a computer • Must be able to lift up to 15 pounds at times

• Competitive base salary and bonus with potential for equity • Health/Dental/Vision insurance • Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance • Voluntary Enhanced LTD Program • Voluntary Hospital, Accident, and Cancer Programs • 401(k) with 100% match up to 5% • Paid parental leave • Pre-tax transit accounts • Employee Assistance Program for emotional, financial, and legal support