Executive Assistant
Cypress Creek RenewablesChicago, Illinois
Full Time
Posted March 26, 2026
$100k - $130k
Apply Now
Application opens on company website
Job Description
The role involves providing high-level executive support to the CEO, managing complex calendars and communications, preparing strategic materials, coordinating meetings and office operations, and supporting organizational culture in a dynamic, purpose-driven renewable energy company.
Key Responsibilities
- Manage and prioritize the CEO's complex and evolving calendar, including meetings, events, and strategic priorities.
- Prepare executive-level materials such as presentations, briefing documents, and correspondence for the CEO.
- Coordinate and assemble board materials, ensuring timely distribution and follow-up on action items.
- Act as a liaison between the CEO and internal/external stakeholders, including senior leadership and board members.
- Support VPs with calendar management, scheduling, and preparing leadership materials.
- Coordinate logistics for meetings, conference calls, and video conferences.
- Create PowerPoint presentations and manage travel arrangements, itineraries, and expense reports.
- Oversee day-to-day office operations, including managing office supplies, shipping, receiving, and supporting new hires.
- Plan and execute internal events and meetings, including logistics and catering arrangements.
Requirements
- Minimum five years of experience as an Executive Assistant, including former experience as a C-level executive assistant
- Bachelor’s Degree or equivalent work experience
- Exceptional judgment and the ability to be discreet on sensitive matters
- Ability to interact comfortably and effectively with employees of all levels, including C-Suite executives
- Flexible and able to adjust to changing priorities, with the ability to multi-task
- Advanced proficiency in the Microsoft Office suite (including PowerPoint, Word, Excel, Outlook)
- Must be self-directed and able to complete projects with limited supervision
- Ability to manage a highly complex and ever-evolving calendar, including meetings, events, and strategic priorities
- Ability to prepare executive-level materials, including presentations, briefing documents, and correspondence
- Ability to coordinate and assemble board materials, including collecting inputs, formatting, and ensuring timely distribution
- Track action items from executive meetings and ensure timely progress and accountability
- Support to VPs in managing complex calendars, priorities, and scheduling conflicts
- Coordinate logistics of meetings, conference calls, and video conferences
- Create PowerPoint presentations and manage complex and fluctuating schedules
- Coordinate and book travel, prepare itineraries, and manage, submit, and reconcile travel and entertainment expenses, including tracking receipts and ensuring policy compliance
- Oversee day-to-day office operations, including coordinating with building management, handling shipping and receiving, and maintaining a well-organized workplace
- Support internal events and meetings, including planning logistics, managing weekly lunches, and arranging catering
- Ability to work in a hybrid schedule with 3 days in the Chicago office per week
Benefits & Perks
15 days of Paid Time Off, accrual up to 20 days, plus 9 observed holidays
401(k) Match
Comprehensive health insurance package including medical, dental, and vision
Tuition Reimbursement
Phone Bill Reimbursement
Fully expensed company travel, mileage reimbursement
Wellness Benefits
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