Job Description
The Project Manager Assistant supports high-voltage substation construction projects by managing logistics, procurement, project setup, and cost control activities in a fast-paced EPC and owner-rep environment, ensuring smooth coordination between field and office teams.
Key Responsibilities
- Open new projects, create job numbers and cost codes, set up vendors and maintain document control
- Coordinate inbound and outbound materials, verify packing lists, track deliveries, and resolve discrepancies
- Maintain calibration records, custody logs, and utilization schedules for test equipment
- Source and manage short-term rentals, compare quotes, issue POs, and track return dates
- Draft, route, and reconcile purchase orders, and maintain PO registers
- Prepare and submit monthly billing packages, resolve accounts receivable holds
- Process vendor invoices, assist with collections, and manage customer portals
- Audit timesheets and expense reports, assist field staff with submissions and corrections
- Support project managers with schedules, meeting minutes, RFI logs, and weekly cost updates
Requirements
- Candidate must be based in or around Vancouver, Washington.
- 2 to 5 years of experience in construction project support, utility, substation, transmission, or industrial projects, or strong administrative experience in a similar fast-paced setting.
- Working knowledge of accounts payable and receivable, purchase orders, invoicing, and change documentation.
- Proficiency with Microsoft Excel, Outlook, Word, SharePoint, Teams, Deltek, SAP, Oracle, Procore (a plus).
- Ability to manage multiple priorities and deadlines with minimal rework.
- Clear, professional communication skills with field crews, vendors, and clients.
- Ability to learn substation terminology including breakers, transformers, relays, and test equipment, and follow basic safety and quality procedures.
Benefits & Perks
Generous Paid Time Off
Paid Parental Leave
Flexible work schedules
Travel Vouchers
Annual bonuses, spot bonuses and peer recognition awards
401K match - 1 to 4 of compensation
Tuition Assistance
Student Loan Repayment
Paid Licensing Certification Fees and Renewals
Annual Wellness Reimbursement
Gym memberships, fitness tracker, home gym equipment
Dependent Care Match
Medical, Dental, and Vision insurance
Pet Insurance
Health Savings Account and Flex Spending Account options
Employer paid LTD, STD, and life insurance
Metlife Supplemental Benefits
Member Assistance Program (MAP) with counseling, legal, financial services
Ready to Apply?
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