Job Description
Assist in managing high-voltage substation construction projects by coordinating logistics, procurement, project setup, and cost control activities to support field and office teams in a fast-paced environment.
Key Responsibilities
- Set up new projects, create job numbers and cost codes, and maintain document control
- Coordinate inbound and outbound materials, test gear, and resolve delivery discrepancies
- Track calibration, custody, and utilization of test equipment to ensure readiness
- Manage short-term rental procurement, compare quotes, issue POs, and track returns
- Draft, route, and reconcile purchase orders, and maintain PO registers
- Prepare and submit monthly billing packages, resolve accounts receivable holds
- Process vendor invoices, assist with collections, and manage customer portals
- Audit timesheets and expense reports, and assist field staff with submissions
- Support project managers with schedules, meeting minutes, RFI logs, and cost updates
Requirements
- 2 to 5 years of experience in construction project support, utility, substation, transmission, or industrial settings, or strong administrative experience in a similar fast-paced environment
- Working knowledge of accounts payable and receivable processes, purchase orders, invoicing, and change documentation
- Proficiency with Microsoft Excel, Outlook, Word, SharePoint, Teams, Deltek, SAP, Oracle, Procore (a plus)
- Ability to manage multiple priorities and deadlines with minimal rework
- Clear, professional communication skills with field crews, vendors, and clients
- Ability to learn substation terminology such as breakers, transformers, relays, and test equipment, and follow basic safety and quality procedures
Benefits & Perks
Generous Paid Time Off
Paid Parental Leave
Flexible work schedules
Travel Vouchers
Annual bonuses, spot bonuses and peer recognition awards
401K match - 1 to 4 of compensation
Tuition Assistance
Student Loan Repayment up to 25K
Paid Licensing Certification Fees and Renewals
Financial Rewards for Obtaining Licensure
Employee Referrals up to 5,000
Annual Wellness Reimbursement up to 500
Gym memberships, fitness tracker, home gym equipment
Dependent Care Match
Medical, Dental, and Vision Insurance
Pet Insurance
Health Savings Account
Flex Spending Account options
Employer paid LTD, STD, and life insurance
Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
Member Assistance Program (MAP) with counseling, legal, financial, and work life services
Ready to Apply?
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