Job Description
An Accounting Specialist responsible for managing accounts payable and receivable functions, communicating with customers and vendors, and supporting general accounting tasks in a fast-paced environment.
Key Responsibilities
- Assist with accounts payable functions, including preparing checks, printing reports, maintaining files, routing invoices for approval, and approving vouchers for payment
- Assist with accounts receivable functions, including posting customer payments, sending statements, responding to inquiries, investigating billing issues, reviewing aging balances, and setting up new customers
- Communicate with customers and vendors, organize email inboxes, and respond promptly to inquiries
- Support finance and sales teams on special requests and projects
- Enter bills and obtain payment authorization from departments
- Prepare payment runs and resolve billing or payment issues in a timely manner
Requirements
- High School Diploma or General Education Degree
- 2-5 years related experience and/or training in accounting or a similar field
- Exceptional written and verbal communication skills
- Ability to work in a fast-paced environment
- Strong knowledge of Microsoft Products including Outlook, Excel, and Word
- Understanding of General ERP Accounts Payable and Accounts Receivable functions
- Experience with preparing Accounts Payable checks, printing AP reports, maintaining AP files, routing invoices for approvals, and checking and approving vouchers for payment
- Experience with posting customer payments, sending customer statements, responding to customer inquiries, investigating billing issues, reviewing customer aging balances, collections, and setting up new customers in the system
- Ability to assist with all accounts payable functions, including obtaining authorization of payments from various departments and preparing payment runs
- Ability to assist with all accounts receivable functions, including posting customer payments, sending statements, and resolving billing issues
- Ability to organize email inboxes and respond quickly to customers and vendors
- Willingness to support the finance and sales team on special requests and projects as needed
- Must not require sponsorship of new applicants for employment authorization or other immigration-related support
Benefits & Perks
Compensation/salary range: 23 - 26 per hour, with a base salary range of 24 - 26 USD
Work schedule: Not explicitly specified, but includes paid vacation and sick leave
Work environment perks: Casual dress code, jeans welcome, collaborative and creative culture, free annual membership to Care.com, free access to Headspace app for employee and up to five friends and family members, company-paid short-term and long-term disability, AD&D, and life insurance, pet insurance, free alarm.com system for home
Additional benefits: Medical, dental, vision, prescription benefits starting day 1, generous medical plan subsidy, health savings account with company contribution, up to 5,000 annual 401k match, paid maternity and paternity leave, 15 days paid vacation (increases after 3 years), paid sick and wellness time, educational assistance program, employee equipment program
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