Administrative Assistant
AffinityNew York, New York
Full Time
Posted February 19, 2026
$71k - $88k
Not Specified
Visa Sponsored
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Application opens on company website
Job Description
Support the Executive Operations team by coordinating events, managing travel and administrative tasks, and assisting with process improvements in a fast-paced, collaborative environment, while gaining mentorship and developing skills in executive support and AI workflows.
Key Responsibilities
- Coordinate and support event logistics for customer programs, offsites, and company-wide gatherings
- Assist with managing executive travel arrangements, hotel bookings, and related logistics
- Support administrative processes by building AI workflows, maintaining spreadsheets, trackers, and calendars
- Prepare and format internal presentations and slide decks
- Participate in team meetings, track priorities, and support operational cadence across departments
Requirements
- 1 to 3 years of experience in an administrative, coordination, or operations role
- Some experience juggling multiple priorities or working cross-functionally
- Demonstrated ability to handle confidential information with discretion
- Solid proficiency in Google Workspace including Gmail, Calendar, Drive, Docs, and Sheets
- Curiosity about or some exposure to AI tools such as Claude, ChatGPT, Gemini for process improvement and productivity
- Willingness to learn workflow automation tools like Zapier or similar
- Comfortable with Zoom and basic video conferencing
- Ability to assist with coordinating customer and prospect programs including Notion tracking, spreadsheets, meeting invites, meeting spaces, hotel bookings, ground transportation, and catering
- Ability to support event logistics such as All Hands production, quarterly business review logistics, venue research, managing RSVPs, communications, and day-of logistics including DoorDash tracking and on-site support
- Ability to assist with managing complex domestic and international travel arrangements
- Assist with hotel bookings and budget approvals in partnership with Finance
- Ability to book meeting rooms for local executives and arrange hub access for visiting guests
- Participate in weekly EA team syncs and monthly alignment meetings
- Track quarterly priorities and ensure weekly updates are completed
- Support operating cadence logistics across departments
- Assist with presentation reminders and formatting for internal slide presentations
Benefits & Perks
Compensation range: $70,500 to $88,000 (dependent on experience, location, and skills)
Work environment perks include mentorship from experienced executive operations team and exposure across multiple departments
Skill development in AI automation, event management, executive travel, and strategic coordination
Opportunity for career growth in executive or business operations
Ready to Apply?
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