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Job Description
A Service Coordinator responsible for managing administrative tasks, project documentation, customer inquiries, scheduling, and supporting internal and external stakeholders to ensure smooth operations within a fast-paced environment.
Key Responsibilities
- Coordinate project documents, including drawing control and file management
- Assist in customer quoting process and enter inquiries and quotes
- Generate sales orders and update technician paperwork
- Schedule jobs, safety trainings, and new hire training sessions
- Research outstanding billing issues
- Issue shop releases and shipping lists for production
- Perform administrative tasks such as shipping, receiving, meeting coordination, filing, and copying
- Create project documents using Word, Microsoft Project, and Excel
- Gather receipts and reports for invoicing
- Manage service truck inventory
Requirements
- Ability to work efficiently in a fast-paced environment.
- Coordinate all project documents including document drawing control and project file management.
- Assist in the customer quoting process to ensure that each customer receives what they are requiring.
- Enter customer inquiries and quotes.
- Generate sales orders.
- Update and manage technician paperwork.
- Assist with scheduling jobs and safety trainings.
- Research outstanding billing issues.
- Issue shop releases and shipping lists to the shop for production purposes.
- Create various project documents using Word, Microsoft Project, and Excel.
- Perform administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
- Produce a variety of reports as deemed necessary.
- Assist with gathering receipts, reports, and other information for invoicing purposes.
- Make travel arrangements.
- Schedule new hire training including booking meeting rooms, ordering office supplies, ordering uniforms, and producing agendas.
- Assist with managing service truck inventory.
- Possess a Bachelor's degree (preferred).
Benefits & Perks
Compensation/salary range (not specified in the posting)
Work schedule (not specified in the posting)
Work environment perks (not specified in the posting)
Scheduling of new hire training
Ordering office supplies and uniforms
Making travel arrangements
Managing service truck inventory
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