Job Description
The Project Coordinator supports administrative and organizational tasks within a work group, including document control, project reporting, scheduling, and assisting project engineers, to ensure smooth project execution and communication.
Key Responsibilities
- Organize and perform administrative tasks within the employee's work group
- Coordinate project document control activities, including drawing control and file management
- Issue shop releases and shipping lists for production
- Handle shipping and receiving, coordinate meetings, and manage filing and copying
- Produce and maintain various reports and assist with invoicing information gathering
- Make travel arrangements for team members
- Schedule and coordinate new hire training sessions
- Create project documents using Word, Microsoft Project, and Excel
- Support Project Engineers with administrative duties
- Assist with project forecasting, scheduling, invoicing, purchasing, and information gathering
Requirements
- Bachelor's degree preferred.
- Previous office experience is a plus.
- Advanced organizational skills are preferred.
- Advanced writing skills are preferred.
- Ability to work efficiently in a fast-paced environment.
- Intermediate knowledge of Word and Excel is preferred but not required.
- Responsible for the organization and administrative tasks in employee's specified work group, including supporting internal employees and external customers.
- Coordinate project document control activities, including document drawing control and project file management.
- Issue shop releases and shipping lists to the shop for production purposes.
- Perform administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
- Produce and maintain a variety of reports as deemed necessary.
- Assist with gathering information for invoicing purposes.
- Make travel arrangements for team personnel.
- Schedule new hire training including booking meeting rooms, ordering office supplies, and producing agendas.
- Create various project documents using Word, Microsoft Project, and Excel.
- Support Project Engineers' administrative responsibilities.
- Support project forecasting, scheduling, invoicing, purchasing, and general information gathering.
Benefits & Perks
Strong culture and trained leadership
Opportunities for growth
Collaborative environment with industry leaders
Supportive work environment built on mutual respect, personal encouragement, and professional integrity
Fulfilling journey with innovation, collaboration, and personal and professional growth
Ready to Apply?
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