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Job Description
The Project Coordinator supports administrative and organizational tasks within a work group, including document control, scheduling, reporting, and assisting project engineers to ensure smooth project operations and effective communication.
Key Responsibilities
- Organize and perform administrative tasks within the employee's work group
- Coordinate project document control activities, including drawing control and file management
- Issue shop releases and shipping lists for production
- Handle shipping, receiving, meeting coordination, filing, and copying duties
- Produce and maintain various reports and assist with invoicing information gathering
- Make travel arrangements for team members
- Schedule and coordinate new hire training sessions
- Create project documents using Word, Microsoft Project, and Excel
- Support Project Engineers with administrative responsibilities
- Assist with project forecasting, scheduling, invoicing, purchasing, and information gathering
Requirements
- Bachelor's degree preferred.
- Previous office experience is a plus.
- Advanced organizational skills are preferred.
- Advanced writing skills are preferred.
- Ability to work efficiently in a fast-paced environment.
- Intermediate knowledge of Word and Excel is preferred but not required.
- Support project forecasting, scheduling, invoicing, purchasing, and general information gathering.
- Coordinate project document control activities, including document drawing control and project file management.
- Issue shop releases and shipping lists to the shop for production purposes.
- Perform administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
- Produce and maintain a variety of reports as deemed necessary.
- Assist with gathering information for invoicing purposes.
- Make travel arrangements for team personnel.
- Schedule new hire training including booking meeting rooms, ordering office supplies, and producing agendas.
- Create various project documents using Word, Microsoft Project, and Excel.
- Support Project Engineers' administrative responsibilities.
Benefits & Perks
Compensation/salary range not specified
Work schedule not specified
Work environment perks include a strong culture, trained leadership, and opportunities for growth
Supportive work environment built on mutual respect, personal encouragement, and professional integrity
Opportunities for personal and professional growth
Collaboration with industry leaders and subject matter experts
Access to industry-leading research and testing facilities
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