Job Description
The Administrative Assistant supports project documentation, customer communication, and administrative tasks within a collaborative work environment, assisting project engineers and ensuring smooth project operations and compliance.
Key Responsibilities
- Coordinate all project document control activities, including drawing control and file management
- Assist in the customer quoting process to meet customer requirements
- Track and report document drawing control to ensure contract compliance
- Support Project Engineer with project and equipment administration
- Maintain document status and keep Project Engineers informed
- Create project schedules as needed
- Issue shop releases and shipping lists for production
- Transmit documents to and from customers
- Prepare final project documents and drawings for delivery
- Create project documents and manuals using Word, Excel, and Project
- Perform administrative duties such as shipping, receiving, meeting coordination, filing, and copying
- Produce reports as required
Requirements
- Coordinate all project document control activities, including document drawing control and project file management.
- Assist in the customer quoting process to ensure that each customer receives what they are requiring.
- Track and report document drawing control to ensure compliance with client contract.
- Assist Project Engineer with administering activities involving project and equipment.
- Maintain the status of documents by tracking the progress and keeping the Project Engineers informed.
- Create project schedules when necessary.
- Issue shop releases and shipping lists to the shop for production purposes.
- Be responsible for the transmittal of various documents to and from customers.
- Coordinate the wrap of projects and prepare final documents and drawings to deliver to the client.
- Create various project documents using Word, Microsoft Project, and Excel.
- Create data books and manuals for each project within the department.
- Perform administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
- Produce a variety of reports as deemed necessary.
- Possess a Bachelor's degree (preferred).
- Have previous office experience (preferred).
- Have advanced organizational and writing skills (preferred).
- Have intermediate knowledge of Word and Excel (preferred but not required).
Benefits & Perks
Compensation/salary range not specified
Work schedule not specified
Strong culture and supportive work environment
Trained leadership
Opportunities for growth
Collaborative environment with industry leaders
Professional development and skill broadening
Fulfilling journey with innovation and collaboration
Ready to Apply?
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