Office Management Specialist

New York, NY

Full Time

Posted September 26, 2026

$60k - $75k

Application opens on company website

Source: Greenhouse View original listing
Freshness: Open in the current public read path; this is not an employer guarantee.Last observed October 21, 2026
Classification: Modern power-system classification not yet published for this listing.Legacy source industry field: Climate Technology
Pay provenance: Employer-provided pay

We are looking for an organized, service-oriented Office Management Specialist who enjoys taking ownership.

Take ownership of the day-to-day operations and overall organization of the office, ensuring a well-maintained, professional, and welcoming workplace environment.
Proactively manage and order office supplies, stationery, kitchen supplies, snacks, and food & beverages.
Serve as the main point of contact for employees regarding office-related questions, requests, and issues.
Manage relationships and day-to-day communications with external vendors, suppliers, contractors, and service providers.
Liaise with the building management team regarding maintenance, repairs, access, security, cleaning, and other building-related matters.
Coordinate catering, lunches, and other logistics for meetings and office events.
Coordinate office-related projects and improvements, including office upgrades, furniture, facilities, and employee experience initiatives.
Manage company travel bookings through the designated external travel provider and provide support with travel-related requests.
Manage the guest registration and visitor process, including coordinating access and ensuring a professional experience for visitors, clients, and candidates.

2+ years of professional experience, preferably in office management, administrative assistant, event management, or project coordination.
Strong organizational and project management skills, with the ability to manage multiple priorities simultaneously.
Excellent problem-solving skills and the ability to remain calm and effective under time pressure.
Proactive, hands-on, and service-oriented mindset with a strong sense of ownership.
Flexible and responsive, with a willingness to go beyond routine responsibilities when needed.
Fluent in English, both written and spoken (required).
Strong communication and interpersonal skills, with the ability to work effectively with employees, executives, vendors, and external partners.
Experience working in an international or multicultural environment is preferred.
Available to work in New York office four days a week.

The base salary range for this position is $60,000- $75,000 based on several objective factors such as relevant experience, holistic skillset, and applicable licenses and certifications. The candidate may also be eligible for discretionary compensation as determined annually within the company fiscal year.
In addition to a competitive salary, STX is committed to the well-being of our employees and offers extensive benefits including:
Company-sponsored Health, Dental, and Vision for employees and their families with minimal co-pays
Retirement plan options with company match (401k)
20 days of annual, flexible paid time off
Generous parental & caregiver leave
Reimbursement for office commuting costs
Monetary stipend for office equipment
Strong focus on personal and professional development
Employee wellness program
We encourage and welcome applications from candidates of diverse backgrounds, experiences, and perspectives to enhance our team and contribute to a more inclusive work environment. Diversity, equity, inclusion, and belonging are more than just concepts – they are part of our everyday work culture, ensuring employees are welcomed and experience true camaraderie.
At STX, we ask applicants to think holistically about roles. If the role sounds exciting and a great fit for you but some of the criteria or required experience doesn’t 100% line up, we still encourage you to apply!