Job Description
The role involves providing high-level administrative and operational support to senior executives, managing calendars, travel, meetings, and cross-functional coordination to enable strategic focus and organizational efficiency.
Key Responsibilities
- Manage calendars, priorities, and workflows for three senior executives to ensure focus on strategic initiatives.
- Coordinate complex and dynamic schedules across multiple time zones.
- Arrange domestic and international travel, including flights, hotels, ground transportation, visas, and itineraries.
- Streamline and optimize executive operations through collaboration with other Executive Operations Partners.
- Proactively identify needs, resolve issues, and prepare leaders for meetings and decisions.
- Liaise with internal and external stakeholders, managing sensitive communications and follow-through on commitments.
- Prepare meeting materials, note key actions and decisions, and ensure timely follow-up.
- Manage expenses, reconcile budgets, and support events and large onsite meetings.
Requirements
- Four (4) years of experience supporting senior executives, ideally in a dynamic, high-growth corporate environment, and global environment working across time zones.
- Bachelor’s degree in a related field.
- Exceptional organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
- A proactive, solutions-oriented mindset able to operate independently and take initiative with minimal direction.
- High degree of professionalism, confidentiality, and judgment when managing sensitive information.
- Solid collaboration and interpersonal skills, with the ability to influence and partner effectively across teams.
- Excellent written and verbal communication skills.
- Proficiency in G Suite Google Workspace and modern collaboration tools such as Slack, Zoom, Concur, etc.
Benefits & Perks
Comprehensive Medical, Dental, and Vision plans
Health Savings Account (HSA) with a company contribution
Generous Paid Time Off in addition to holidays and company-wide days off
16 Weeks of Paid Parental Leave
Wellness Program and Employee Assistance Program (EAP)
Home Office Reimbursement
Monthly Phone and Internet Reimbursement
Tuition Reimbursement and access to LinkedIn Learning
Equity
Commuter Benefits (if local to an office)
Discretionary short-term and long-term incentives bonus and equity
Salary range of $101,400 - $126,800 USD (specific to San Francisco)
Ready to Apply?
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