Hospitality Associate
panthalassaPortland, Oregon
Full Time
Posted March 17, 2026
$28 - $35/hr
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Job Description
The Hospitality Associate at Panthalassa is responsible for maintaining a high standard of workplace hospitality, supporting daily operations, managing vendor relationships, and creating a welcoming environment for employees and visitors in a fast-paced, technical setting.
Key Responsibilities
- Maintain shared spaces and ensure readiness of conference rooms and collaboration areas
- Manage daily kitchen and food service operations, including inventory, cleanliness, and safety standards
- Coordinate vendor services, maintenance, and supplies for hospitality needs
- Support meeting setup, resets, and quick turnarounds between sessions
- Create a welcoming experience for employees, guests, and vendors
- Assist with administrative tasks such as mail distribution, shipping, and vendor coordination
- Support organization-wide hospitality programs, including weekly meals and event logistics
- Respond promptly to workplace needs, troubleshoot issues, and propose improvements
Requirements
- Minimum of 2 years of experience in workplace operations, hospitality, events, facilities support, retail, or other high-touch service environments.
- Ability to operate independently in an onsite role with minimal day-to-day oversight.
- Strong organizational habits and familiarity with checklists, inventory tracking, and digital workplace tools such as email, chat, ticketing, or task systems like Atlassian.
- Familiarity with food safety best practices; Food Handler card is a plus or willingness to obtain one.
- Ability to lift and carry supplies, move furniture, and be on your feet for extended periods.
- Service-oriented with a strong sense of ownership for the quality of the workplace experience.
- Proactive and observant, capable of anticipating needs rather than simply responding to requests.
- A practical systems thinker who notices patterns, improves routines, and helps keep operations running smoothly.
- Strong prioritization instincts and sound judgment in real time.
- Clear communicator who follows through and takes accountability for outcomes.
- Calm, capable, and adaptable in a fast-paced, evolving environment.
- Detail-oriented and consistent, caring about the final 10% that makes a space feel polished and well run.
- Physically present and hands-on, enjoying being active throughout the day and supporting the team directly.
Benefits & Perks
Cash compensation of 28-35 per hour
Equity in the company
Flexible paid time off
Health insurance (100% paid for full-time employees, partners, and dependents)
Dental insurance (100% paid for full-time employees, partners, and dependents)
Vision insurance (100% paid for full-time employees, partners, and dependents)
Disability insurance (100% paid for long-term financial support if disabled)
Ability to contribute to tax-advantaged accounts including 401(k), health FSA, and dependent care FSA
On-site work environment in Portland, Oregon
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