Assistant Accounts Payable Manager
Palmetto Clean TechCharlotte, North Carolina
Full Time
Posted December 9, 2025
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Job Description
The Assistant AP Manager will oversee high-volume accounts payable operations, manage vendor relationships, ensure accurate and timely invoice processing, and support financial reporting and process improvements within the residential solar industry.
Key Responsibilities
- Manage and oversee the end-to-end Accounts Payable process, ensuring timely and accurate invoice processing and payments.
- Handle high-volume payments, including milestone-based payments, with precision and compliance.
- Manage vendor relationships, ensuring effective communication and resolution of discrepancies.
- Ensure proper coding, approval workflows, and payment processes align with company policies.
- Conduct month-end close activities, including accruals, reconciliations, and financial reporting related to AP.
- Assist in internal and external audits by providing documentation and explanations for AP transactions.
- Identify and implement process improvements and automation initiatives to increase AP efficiency and accuracy.
- Generate ad hoc AP reports and analyze trends, payment cycles, and vendor performance.
- Lead, support, and coach the AP team to enhance performance and foster a positive work culture.
Requirements
- Bachelor's degree in Accounting, Finance, or a related field
- 5 years of progressive experience in Accounts Payable, with 2 years in a managerial or supervisory role
- Strong understanding of month-end close processes, vendor management, and accruals
- Proficiency in banking and AP systems, particularly HSBC, JPM, BofA, Stampli, NetSuite, Navan, Tipalti
- Strong analytical and problem-solving skills, with the ability to generate and interpret AP reports
- Exceptional attention to detail and accuracy, especially when managing large payments
- Excellent communication and leadership skills, with the ability to coach and support team members
- Ability to work collaboratively in a fast-paced, high-volume environment while maintaining efficiency and positivity
- Experience managing high-volume payments of approximately 100 million dollars monthly, including milestone-based payments, with precision and compliance
- Experience overseeing and managing the end-to-end AP process, including invoice processing, coding, approval workflows, and payment processes in Stampli, NetSuite, and Navan
- Experience managing and strengthening vendor relationships, ensuring timely communication and resolution of discrepancies
- Experience overseeing AP aging reports and ensuring timely resolution of outstanding invoices
- Experience ensuring timely and accurate month-end accruals and reconciliation processes for financial reporting
- Experience reviewing and analyzing AP-related journal entries and GL reconciliations
- Experience assisting in internal and external audits by providing necessary documentation and explanations related to AP transactions
- Experience identifying and implementing process improvements and automation initiatives to increase efficiency and accuracy in AP operations
- Ability to generate ad hoc reports and pull detailed AP-related data as requested
- Ability to work with IT and finance teams to optimize AP system functionality and enhance reporting capabilities
- Experience analyzing AP trends, payment cycles, and vendor performance to recommend cost-saving opportunities
- Experience providing leadership, support, and coaching to the AP team to enhance their skills and performance
- Ability to foster a positive, high-performance work culture and lead AP team meetings
- Employment contingent upon the successful completion of a background check
Benefits & Perks
unlimited PTO
medical coverage
dental coverage
vision coverage
paid parental leave
retirement plans
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