Executive Coordinator
Industrious LabsRemote
Part Time
Posted February 3, 2026
$44 - $44/hr
Not Specified
Remote
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Application opens on company website
Job Description
The Executive Coordinator provides high-level administrative and operational support to the board, executive team, and directors of Industrious Labs, helping to coordinate meetings, travel, communications, and special projects in a remote, mission-driven environment focused on climate justice and industrial transformation.
Key Responsibilities
- Support the board by scheduling meetings, preparing agendas, taking notes, and drafting minutes
- Provide executive-level administrative support to remote executives, including managing calendars, arranging travel, and processing expenses
- Assist directors with planning and logistics for in-person convenings and administrative support
- Enter and update CRM data to support relationship management and fundraising efforts
- Administer software and subscription procurement and management
- Support operational and project-based duties as assigned
Requirements
- Proven ability to manage multiple priorities and deadlines with exceptional organizational skills.
- Superior written and verbal communication skills, with the ability to interact effectively at all organizational levels.
- Proficiency with IT platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), and Google Workspace, with ease in hosting virtual meetings and webinars.
- Ability to handle sensitive information with integrity, respect, and care for all individuals involved.
- Deep commitment to the organization’s mission, values, and goals.
- Demonstrated experience working across lines of race, class, gender, and geography.
- Experience in providing executive-level administrative support to remote executives, including managing complex calendars and appointments.
- Experience assisting with scheduling, reminders, and logistics for virtual and in-person board meetings, including preparing agendas, taking notes, and drafting minutes.
- Experience arranging travel and processing expenses upon request.
- Ability to support virtual meeting hosting and conferencing as needed.
- Experience supporting planning and logistics for up to 10 in-person convenings per year for remote directors.
- Experience entering and updating CRM data in support of relationship management and fundraising activities.
- Experience administering software and subscription procurement and management.
- Ability to support operational or project-based duties as assigned.
- Eligibility to work in the U.S. without employer sponsorship.
Benefits & Perks
Compensation/salary range: $43.75 per hour
Work schedule: Minimum of 20 hours per week, part-time
Work environment perks: Work-from-home stipend, up to 5% 401k employer match, 11 paid holidays, unlimited PTO with a minimum of 8 business days
Additional benefits: Yearly prorated compensation of $6,000 to offset health coverage costs (medical, dental, vision not provided for part-time employees)
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