Job Description
The role involves managing office operations and providing executive support, including administrative tasks, facility management, and travel coordination, to ensure smooth daily functioning of the office and support for company leadership.
Key Responsibilities
- Manage and maintain the office environment, including cleanliness, organization, and supply inventory.
- Coordinate and troubleshoot facility needs, including repairs and vendor management.
- Serve as the primary point of contact for visitors, vendors, and service personnel.
- Provide administrative support to executives, including calendar management, meeting preparation, and inbox triage.
- Coordinate complex travel arrangements and logistics for executives, team members, and visitors.
Requirements
- Three years of experience in executive support, office facilities management, or operations.
- Comfortable with hands-on office work including keeping the workspace tidy, handling basic maintenance issues, and ensuring the office runs smoothly.
- Highly responsive and dependable, especially for time-sensitive issues.
- Strong organizational skills and the ability to manage multiple responsibilities simultaneously.
- High level of discretion and the ability to handle confidential information with professionalism.
- Excellent interpersonal and communication skills.
- Tech-savvy with experience using tools such as Google Workspace, Slack, and Concur.
- Self-starter with a proactive, problem-solving mindset.
Benefits & Perks
Onsite work 5 days a week at Mountain View, CA
Supportive office environment with amenities such as snacks and supplies
Opportunity to work in a fast-paced, innovative startup environment
Potential for urgent support outside standard hours, including weekends
Collaborative and inclusive company culture emphasizing respect, diversity, and growth
Ready to Apply?
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