Job Description
This role involves managing office operations and providing executive support, including administrative tasks, facilities management, and travel coordination, to ensure smooth daily functioning of the office and support for company executives.
Key Responsibilities
- Manage and maintain the office environment, including cleanliness, organization, and inventory of supplies and snacks.
- Coordinate and troubleshoot basic facility needs, including repairs and vendor management.
- Serve as the primary point of contact for visitors, vendors, and service personnel entering the building.
- Provide high-level administrative support to executives, including calendar management, meeting preparation, and inbox triage.
- Coordinate complex travel arrangements and logistics for executives, team members, and visitors.
- Assist with logistics for leadership off-sites and events.
Requirements
- Three years of experience in executive support, office facilities management, or operations.
- Comfortable with hands-on office work including keeping the workspace tidy, handling basic maintenance issues, and ensuring the office runs smoothly.
- Highly responsive and dependable, especially for time-sensitive issues.
- Strong organizational skills and the ability to manage multiple responsibilities simultaneously.
- High level of discretion and the ability to handle confidential information with professionalism.
- Excellent interpersonal and communication skills.
- Tech-savvy with experience using tools such as Google Workspace, Slack, and Concur.
- Self-starter with a proactive mindset and the ability to identify and solve issues independently.
Benefits & Perks
Salary Range - 80,000-120,000
Onsite work environment at Mountain View, CA, 5 days a week
Hands-on office work including tidiness, basic maintenance, and facility management
High-level administrative support for executives
Complex travel logistics coordination for executives, team members, and visitors
Availability for urgent needs outside standard hours, including weekends
Ready to Apply?
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