Job Description
The Accounts Payable Specialist is responsible for managing all aspects of the accounts payable process, ensuring accurate and timely payment of vendor invoices, maintaining compliance, and identifying process improvements to support the company's sustainable energy goals.
Key Responsibilities
- Oversee and execute all phases of the accounts payable process, including invoice receipt, verification, approval workflows, and payment execution.
- Review and reconcile vendor statements and purchase orders, resolving discrepancies to ensure timely payments and optimize early payment discounts.
- Handle escalations for complex vendor disputes, providing exceptional customer service.
- Analyze AP Aging reports and payment trends to generate actionable insights.
- Manage department email inquiries and respond promptly to requests.
- Implement accounts payable best practices, including automation tools, to streamline processes and reduce errors.
- Conduct regular audits of AP processes and documentation to ensure compliance with internal controls.
- Collaborate with procurement and field teams to resolve invoice and workflow issues.
- Identify opportunities for process improvements, cost savings, and fraud prevention within the AP cycle.
- Maintain accurate vendor files and correspondence to support smooth payment processing.
Requirements
- Minimum of 3-7 years of progressive experience in accounts payable or related accounting function.
- Strong attention to detail with a high degree of accuracy in processing invoices and payments.
- Proven ability to manage a high volume of transactions while meeting tight deadlines.
- Excellent written and verbal communication skills with the ability to build consensus and interact effectively with vendors and colleagues at all levels.
- Strong organizational and time management skills with the ability to prioritize and follow through intentionally on pending issues.
- Analytical and problem-solving mindset, with the ability to investigate and resolve discrepancies both collaboratively and independently.
- Demonstrated ability to handle confidential financial data with integrity and discretion.
- Willingness to implement AP best practices, including automation tools to streamline processes and reduce errors.
- Ability to review and reconcile vendor statements and purchase orders, resolve discrepancies, and ensure all invoices are processed within payment terms to optimize early payment discounts.
- Experience with managing the end-to-end accounts payable process, including invoice receipt, verification, approval workflows, wires, business support, and payment execution for high-volume transactions.
- Ability to analyze AP Aging reports and payment trends to provide actionable insights.
- Experience collaborating with procurement and field teams to resolve invoice and workflow issues.
- Willingness to participate in regular audits of AP processes and documentation to ensure compliance with internal controls.
- Ability to maintain accurate vendor files and correspondence to support smooth payment processing.
- Willingness to adapt and be open to change, with a willingness to learn new skills and explore process improvements.
- Ability to work in a hybrid role with in-office collaboration on Tuesdays and Thursdays, and maintain strict adherence to safety rules and regulations, including wearing safety equipment.
- Physical ability to safely and successfully perform the essential job functions consistent with the ADA and federal, state, and local standards, including meeting productivity standards.
Benefits & Perks
Salary range: 26.28 - 30.66 USD
Hybrid work schedule with in-office collaboration on Tuesdays and Thursdays
Medical, dental, vision, life, and disability insurance
Education reimbursement
401(k) plan
HSA employer contributions
Paid time off
12 paid holidays
Parental leave
Performance bonus
Relocation assistance
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