Administrative Assistant II Oakland, CA - US
Energy SolutionsOakland, California
Full Time
Posted March 31, 2026
$25 - $30
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Application opens on company website
Job Description
The Administrative Associate II supports the Business Services department by handling administrative tasks such as event planning, meeting coordination, program support, and office management in a dynamic, fast-paced environment.
Key Responsibilities
- Provide administrative support to the Business Services department
- Manage reception duties for the Oakland office
- Organize and record minutes for meetings
- Support program activities such as claim form organization and invoicing
- Update internal budget tracker
- Answer calls and manage meeting space calendars
- Follow up with reminders for scheduled meetings and events
- Coordinate team meetings, team-building events, and offsite planning
- Assist with travel coordination and emergency preparedness planning
- Support company events in collaboration with the Administrative Professionals Team
- Support other functional groups when peers are out of the office
- Support ad-hoc projects as directed by the Operations team and supervisor
Requirements
- High School degree or equivalent
- 2-5 years of administrative experience in a fast-paced office environment
- Intermediate proficiency in the MS Office suite including Outlook, Word, Excel, and PowerPoint; skills tests will be required during the interview process
- Ability to support ad-hoc projects as directed by Operations team and supervisor
- Strong business writing ability with strong spelling, punctuation, and grammar
- Exceptional time management, organizational, and multi-tasking skills with strong attention to detail
- Ability to work both independently and collaboratively while juggling competing priorities
- Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
- Must be able to learn and practice aseptic cleaning techniques throughout the office
- Willingness to support company events and functional groups as needed
- Ability to answer calls, manage calendars, and follow up with reminders
- Support for organizing claim forms, sending to clients, assisting with invoicing, and updating internal budget tracker
- Support for meeting planning including taking and organizing meeting notes and recording minutes
- Support for travel coordination and emergency preparedness coordination
- Support for team meetings, team building events, offsite planning, and celebration coordination
- Support for other functional groups when peers are out of the office
- Ability to collaborate with Administrative Professionals Team to support company events
- Must be able to pass skills tests during the interview process for MS Office proficiency
- Must be able to undergo a background check, drug screen, and provide authorization to work in the U.S. indefinitely
- Ability to learn and practice aseptic cleaning techniques throughout the office
Benefits & Perks
Salary range of 25 - 30, with a target compensation of 25 - 28.50 based on experience and qualifications
Generous retirement package
Medical, dental, and vision insurance
Pre-tax contribution plans
Employee Stock Ownership Plan (ESOP)
Ready to Apply?
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