Administrative Assistant II Oakland, CA - US
Energy SolutionsOakland, California
Full Time
Posted March 31, 2026
$25 - $30
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Job Description
The Administrative Associate II supports the Business Services department by handling administrative tasks such as event planning, meeting coordination, program support, and office management in a dynamic, fast-paced environment.
Key Responsibilities
- Provide administrative support to the Business Services department
- Manage reception duties for the Oakland office
- Organize and record minutes for meetings
- Support program activities such as claim form organization and invoicing
- Update internal budget tracker
- Answer calls and manage meeting space calendars
- Follow up with reminders for scheduled meetings and events
- Coordinate team meetings, team-building events, and offsite planning
- Assist with travel coordination and emergency preparedness planning
- Support company events in collaboration with the Administrative Professionals Team
- Support other functional groups when peers are out of the office
- Support ad-hoc projects as directed by the Operations team and supervisor
Requirements
- High School degree or equivalent
- 2-5 years of administrative experience in a fast-paced office environment
- Intermediate proficiency in the MS Office suite including Outlook, Word, Excel, and PowerPoint; skills tests will be required during the interview process
- Ability to support ad-hoc projects as directed by Operations team and supervisor
- Strong business writing ability with strong spelling, punctuation, and grammar
- Exceptional time management, organizational, and multi-tasking skills with strong attention to detail
- Ability to work both independently and collaboratively while juggling competing priorities
- Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
- Must be able to learn and practice aseptic cleaning techniques throughout the office
- Willingness to support company events and functional groups as needed
- Ability to answer calls, manage calendars, and follow up with reminders
- Support for organizing claim forms, sending to clients, assisting with invoicing, and updating internal budget tracker
- Support for meeting planning including taking and organizing meeting notes and recording minutes
- Support for travel coordination and emergency preparedness coordination
- Support for team meetings, team building events, offsite planning, and celebration coordination
- Support for other functional groups when peers are out of the office
- Ability to collaborate with Administrative Professionals Team to support company events
- Must be able to pass skills tests during the interview process for MS Office proficiency
- Must be able to undergo a background check, drug screen, and provide authorization to work in the U.S. indefinitely
- Ability to learn and practice aseptic cleaning techniques throughout the office
Benefits & Perks
- Salary range of 25 - 30, with a target compensation of 25 - 28.50 based on experience and qualifications
- Generous retirement package
- Medical, dental, and vision insurance
- Pre-tax contribution plans
- Employee Stock Ownership Plan (ESOP)
Ready to Apply?
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