Administrative Assistant II Chicago, IL - US
Energy SolutionsChicago, Illinois
Full Time
Posted March 31, 2026
$25 - $30
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Application opens on company website
Job Description
The Administrative Associate II at Energy Solutions provides administrative support to the Business Services department, manages office and event coordination, and assists with program support tasks to ensure smooth operations within a growing, environmentally-focused company.
Key Responsibilities
- Provide administrative support to the Business Services department
- Manage reception duties for the Chicago office
- Coordinate and organize team meetings, team-building events, and offsite planning
- Organize and record meeting notes and minutes
- Support program activities such as organizing claim forms, assisting with invoicing, and updating budget trackers
- Answer calls and manage meeting space calendars with follow-up reminders
- Coordinate travel arrangements and emergency preparedness efforts
- Collaborate with Administrative Professionals Team to support company events
- Support other functional groups when peers are out of the office
- Support ad-hoc projects as directed by the Operations team and supervisor
Requirements
- High School degree or equivalent
- 2-5 years of administrative experience in a fast-paced office environment
- Intermediate proficiency in the MS Office suite including Outlook, Word, Excel, and PowerPoint; skills tests will be required during the interview process
- Ability to support ad-hoc projects as directed by the Operations team and supervisor
- Strong business writing ability with excellent spelling, punctuation, and grammar
- Exceptional time management, organizational, and multi-tasking skills with strong attention to detail
- Ability to work both independently and collaboratively while juggling competing priorities
- Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
- Must be able to learn and practice aseptic cleaning techniques throughout the office
- Ability to support and coordinate event planning, including team meetings, team building events, offsite planning, and celebration coordination
- Ability to organize and record meeting notes and minutes
- Experience organizing claim forms, assisting with invoicing, and updating internal budget trackers
- Ability to answer calls, manage meeting space calendars, and follow up with reminders
- Experience supporting company events and collaborating with Administrative Professionals Team
- Support other functional groups when peers are out of the office
- Support travel coordination and emergency preparedness coordination
- Ability to support multiple functional tasks including calendar management and meeting coordination
- Ability to learn and adapt to new communication tools such as Slack
- Must be able to pass skills tests during the interview process for MS Office proficiency
- Must be able to perform background checks, drug screening, and provide authorization to work in the U.S. indefinitely
- Ability to provide reasonable accommodations for individuals with disabilities upon request
Benefits & Perks
Salary range of 25 - 30, with a target of 25 - 28.50 based on experience and qualifications
Generous retirement package
Medical, dental, and vision insurance
Pre-tax contribution plans
Employee Stock Ownership Plan (ESOP)
Ready to Apply?
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