Administrative Assistant II Boston, MA - US

Energy Solutions

Boston, Massachusetts

Full Time

Posted May 8, 2026

$25 - $30/hr

Not Specified

~32 people viewed this recently

Apply Now

Application opens on company website

Job Description

The Administrative Assistant II at Energy Solutions provides essential administrative and facility support, coordinating office operations, managing vendor relationships, and assisting with event planning to ensure a smooth and functional workplace environment.

Key Responsibilities

Serve as point of contact for facility needs, coordinating with vendors and maintenance to ensure a functional workspace
Manage office access, security protocols, and conduct quarterly audits of access badges
Provide front-office support by managing phone inquiries and staff requests
Monitor and maintain office inventory, including supply ordering
Assist with budget tracking and ensure office expenses stay within limits
Conduct quarterly compliance checks and update internal resource documents
Coordinate logistics for meetings and events, including vendor selection and meal planning
Maintain project plans related to office culture initiatives and provide status updates
Facilitate service improvements through stakeholder feedback sessions
Participate in department meetings to share operational updates
Assist with event planning, including vendor validation, travel management, and onsite setup
Collaborate with internal teams to produce event deliverables and manage security protocols

Requirements

High School degree or equivalent.
At least 1 year of administrative experience that demonstrates foundational proficiency in administrative tasks as well as increasing responsibility.
Advanced Beginner proficiency in the MS Office suite, including Outlook, Word, Excel, and PowerPoint skills tests will be required during the interview process.
Skilled in managing daily office workflows, including calendar scheduling, task tracking, while ensuring all departmental procedures were followed and deadlines met.
Experience in coordinating logistics for meetings and events, including managing vendor communications, catering, and onsite setup.
Demonstrated experience serving as the point of contact for facilities requests, overseeing maintenance schedules and vendor visits from initial request to completion.
Skilled at resolving routine operational issues independently and knowing exactly when to escalate complex concerns to management.
Good understanding of event logistics and timeline management, with a track record of coordinating multiple moving parts for successful outcomes.
Able to manage daily responsibilities with minimal supervision by following established processes and making sound, routine decisions.
CPR and First Aid certified or willing to become certified.