Admin Assistant - Energy Efficiency program processor
Energy SolutionsPortland, Oregon
Full Time
Posted September 25, 2025
$21 - $26/hr
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Job Description
The Energy Efficiency Administrative Assistant I supports utility rebate programs by processing incentive applications, ensuring compliance, and coordinating with distributors, contributing to energy savings and greenhouse gas reduction efforts within a dynamic team environment.
Key Responsibilities
- Process incentive applications and ensure compliance with program requirements
- Create payee user accounts and enter information into online systems
- Review incentive claims, attachments, and data for accuracy and completeness
- Coordinate with distributors to troubleshoot claim or payment issues
- Format Excel spreadsheets and upload data to online platforms
- Support ad-hoc projects as directed by the team supervisor
Requirements
- A minimum of 1 year of administrative or data entry experience.
- Bachelor's degree (BA or BS) in Business Administration or a related field preferred.
- Business writing ability with strong spelling, punctuation, and grammar.
- Intermediate experience in spreadsheets and proficiency in database management.
- Excellent time management, organizational, and multi-tasking skills with strong attention to detail.
- Ability to work independently and juggle competing priorities with minimal guidance.
- Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks.
- Ability to remain organized, give attention to detail, follow instructions, and multi-task in a professional and effective manner.
- Excellent verbal and written communication abilities.
- Intermediate proficiency with MS Office tools including Outlook, Word, and Excel.
- A basic Excel test will be required during the interview process.
Benefits & Perks
Compensation is commensurate with experience within the pay bands of 21 - 26 hourly
Generous retirement package
Medical, dental, and vision insurance
Pre-tax contribution plans
Employee Stock Ownership Plan (ESOP)
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