Job Description
An Executive Assistant role supporting senior leadership in a fast-paced SaaS company, responsible for managing calendars, coordinating travel, handling administrative tasks, and facilitating cross-departmental collaboration to ensure smooth operations and team engagement.
Key Responsibilities
- Manage complex calendars and coordinate travel arrangements for engineering leadership
- Oversee administrative functions including expense processing, invoice management, and maintaining team communication tools
- Support cross-functional collaboration across internal teams such as workplace, finance, and HR
- Build operational efficiency by streamlining processes like onboarding and review procedures
- Plan and execute team onsite events and large-scale meetings
- Engage with employees to gauge morale and develop strategies to improve employee satisfaction
Requirements
- Three (3) years of relevant work experience in direct executive support, workplace coordination, or program project management.
- Bachelor's degree is required.
- Proven ability to manage time efficiently and prioritize multiple stakeholders, functions, and tasks in an extremely fast-paced environment with a large volume of requests.
- Flexibility to adapt to changing priorities and work in a fast-paced, dynamic environment.
- Experience identifying gaps and initiating, implementing systems, processes, or programs that address them.
- Extreme attention to detail, highly organized, and responsive.
- Very strong interpersonal skills.
- Very strong verbal and written communication skills.
- Experience working with all levels of management, employees, vendors, and customers.
- Proactivity and demonstrated leadership skills, with the ability to influence and motivate teams towards common goals.
- Strong commitment to quality, excellence, and continuous improvement in site operations and customer service.
- Ability to effectively manage and maintain complex calendars for senior leadership, including prioritizing and executing a high volume of requests.
- Experience managing team budgets, travel arrangements, expenses, invoices, and purchase orders.
- Ability to create, organize, and maintain team mailing lists, folders, and drives.
- Experience fostering cross-functional collaboration across internal teams such as workplace, finance, and HR.
- Ability to build efficiency and responsiveness into existing operations and help define new operational strategies, such as streamlining onboarding or establishing review processes.
- Experience planning and executing team onsite events and large-scale meetings such as All Hands, QBRs, and leadership reviews.
- Ability to gauge employee morale and develop strategies for improving employee satisfaction through activities like team-building events and recognition programs.
Benefits & Perks
Base salary range: $100,000 - $120,000 USD
Total compensation package including bonus, commission, equity, and benefits
Generous paid time off (PTO)
Hybrid working options
Company equity (RSUs)
Comprehensive health, dental, and life insurance
401(k) retirement plan
Extensive parental leave
Dedicated volunteer days
Gym subsidies
Counseling and well-being programs
Internal mobility and mentorship opportunities
Ready to Apply?
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