Facilities Coordinator

• Procurement of office and café supplies, and staff lunches Curate a weekly lunch menu based on staff attendance, tailored to dietary requirements/restrictions Execute the full setup and breakdown of a catered, buffet-style lunch service Maintain office supply inventory through corporate Amazon Business account Organize and stock snack and refreshment station, perform weekly snack and beverage inventory as needed • Vendor management Serve as the primary point of contact for day-to-day vendor services Direct vendors who are onsite for work, including Events • Perform administrative and operational support tasks including: Input visitor and vendor information into building management system; Daily upkeep of reception, café, and small meeting areas; Receive and route mail and deliveries as needed • Track and report facility-related issues that require attention and liaise with property management office as needed. • Assist events team in staging, staffing and breaking down onsite events, including moving furniture when necessary. • Provide secondary reception area coverage Greet visitors, confirm the purpose of their visit, and direct them to the appropriate location. • Perform other duties as assigned.

• Excellent verbal communication skills. • Excellent interpersonal and customer service skills. • Understanding of administrative and clerical procedures and systems. • Proficient with Microsoft Office Suite or related software. • Ability to work a flexible schedule and/ or extended hours including evenings and weekends. High school diploma or equivalent required. 2 years' experience performing vendor management or providing facilities support is also required. Administrative experience preferred. • Regularly sits and stands throughout the workday, with frequent movement throughout the office • Bends, stoops, crouches, and reaches overhead when accessing storage, equipment, or signage • Pushes and pulls carts, furniture, and equipment during space reconfigurations and events • Extended periods of standing and walking required when supporting on-site events • Climbs stairs and ladders to navigate multi-floor facilities or access equipment • Must be able to lift and carry up to 35 pounds • Requires visual acuity to inspect spaces, read work orders, and monitor safety conditions • Requires adequate hearing to communicate with vendors and staff and respond to alarms or building systems • Requires sufficient fine motor dexterity to operate tools and handle keys, access cards, and small hardware Salary Range : $80,000 to $88,000