Job Description
An Executive Assistant role supporting senior executives by managing schedules, handling administrative tasks, coordinating travel, and performing notary duties in a fast-paced environment within a clean energy company.
Key Responsibilities
- Provide administrative support to senior executives, including calendar management and scheduling
- Make travel and accommodation arrangements for executives
- Track, prepare, and submit expense reports for reimbursement
- Format and prepare internal and external communications such as emails, presentations, and reports
- Take minutes during meetings
- Perform notary public duties as required
- Assist with planning meetings and company events
- Support other Executive Assistants as backup
- Assist with special projects as needed
Requirements
- Five years of experience as an Executive Assistant.
- Current Notary Public license issued by the Notary Commission of the State of California.
- Excellent knowledge of MS Office.
- Extremely detail-oriented with outstanding organizational and time management skills.
- Excellent verbal and written communication skills.
- Self-motivated, proactive, and forward-thinking.
- Diplomatic and tactful with the ability to maintain a positive attitude and willingness to work with all team members.
- Willingness to go above and beyond to consistently produce excellent quality of work.
- Ability to effectively communicate with all levels of internal and external contacts.
- Ability to work independently and multitask in a fast-paced team environment.
- Discretion concerning confidential or sensitive information.
Benefits & Perks
Compensation/salary range: $80,732 - $100,732 USD
Work schedule: Onsite, fast-paced environment
Work environment perks: Flexible PTO, comprehensive medical and dental plan options, 401(k) matching
Additional benefits: Bonus opportunities, Notary Public duties, opportunity to work with senior executives, participation in company events
Ready to Apply?
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