Job Description
A Procurement Associate supporting the development and implementation of procurement strategies for solar and storage projects in the renewable energy sector, focusing on contract management, vendor relations, and process optimization to ensure cost efficiency and compliance.
Key Responsibilities
- Support procurement strategy implementation across solar PV and storage projects
- Collaborate with cross-functional teams including legal, finance, EPC, and development teams
- Assist in managing large-scale procurement processes and transactions
- Develop and manage supplier relationships, including onboarding, tracking, and compliance
- Prepare and review contract documents such as NDAs, RFPs, master service agreements, and amendments
- Lead contract execution, approval processes, and payment tracking
- Ensure compliance with corporate policies, including ESG and SOX requirements
- Support project finance deliverables and meet closing timelines
- Identify opportunities to improve procurement efficiencies and processes
Requirements
- Demonstrate sound industry knowledge, superior communications, and detail-oriented organizational skills.
- Support the Strategic Procurement Managers and Directors in the implementation of Avantus procurement strategy and standards across solar PV storage systems and components.
- Have experience in the renewables sector, contract management, contract compliance, vendor management, developing and implementing procedures, and document control.
- Work collaboratively with other team members, cross-functional teams including legal, project finance, corporate finance, EPC, procurement, land and development teams, and other internal stakeholders at all levels of the company.
- Support the Procurement team and cross-functional teams on special projects, general corporate work, and administrative tasks.
- Support deliverables required from project finance, third parties, and work closely with legal, internal stakeholders, and project partners to meet closing timelines.
- Create and follow best practices in processes for large-scale procurement, including organization and alignment within the two functions of the Procurement team, PV and Storage.
- Support complex transactions that feature multiple supply, integration, construction, and O M contracts.
- Manage supplier relationships, including development and management of systems to support strategic negotiations and existing and future contracting, including onboarding, tracking and organizing financials, ESG compliance, and insurance.
- Review and assist with the preparation of standard contract documents, including non-disclosure agreements, requests for proposals, master services agreements, consulting agreements, amendments, and change orders.
- Lead the document execution process, including internal reporting approvals, payment tracking, and processing for large value deposits, milestone payments, and individual invoices.
- Lead the team’s compliance matters and implement corporate policies such as ESG initiatives and SOX compliance.
- Be highly detail-oriented and organized, with the ability to multi-task and manage tight timelines and prioritize deadlines.
- Work effectively with multiple stakeholders and within cross-functional teams.
- Proactively approach problem-solving and identify areas for process improvement.
- Be savvy with Microsoft products and support the company by introducing or utilizing tools and procedures that support growth and culture.
- Be adaptable in a dynamic and fast-paced atmosphere.
- Proactively identify and address support needs, especially when working remotely.
- Have at least three years of contract administration or equivalent experience.
- Possess the ability to make administrative procedural decisions and judgments.
- Be reliable, dependable, and flexible.
- Preferred: Have experience in the solar industry.
Benefits & Perks
Competitive compensation with an annual salary range of $94,526 to $111,207 USD plus bonus
401(k) matching
Comprehensive medical and dental plan options
Flexible paid time off (PTO)
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