Job Description
The Executive Assistant at Aurora will provide high-level administrative support to company leaders by managing calendars, coordinating travel, preparing meetings and presentations, handling confidential information, and supporting special projects to ensure smooth and efficient operations.
Key Responsibilities
- Manage and coordinate leaders' complex calendars and schedules
- Book and manage travel arrangements for leaders
- Prepare and assist with internal presentations, documentation, and meeting agendas
- Record and synthesize meeting notes, track action items, and follow up on tasks
- Manage and review leaders' expense reports and ensure compliance with policies
- Plan and coordinate team offsites and onsite events
- Greet visitors and assist with onboarding of leaders' direct reports
- Act as a liaison and strategic partner for leaders and their teams
- Support special projects and drive process improvements
- Support cultural initiatives and promote team building
Requirements
- Excellent calendar management skills, including the coordination of complex meetings
- Great verbal and written communication skills
- Exceptional attention to detail
- Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
- Creative problem solver and self-starter
- Able to work collaboratively and calmly, especially in stressful circumstances
- Able to adapt to competing demands in a dynamic business environment
- Exceptional judgment and active foresight
- Good decorum, discretion, and presence in dealing with internal teams and external partners
- Highly resourceful team-player with the ability to also be extremely effective independently
- Ability to achieve high performance goals and meet deadlines in a fast paced environment
- Project coordination experience
- Flexibility to perform job duties outside of normal business hours as necessary
- Ability to handle confidential information with discretion
- Occasional travel required
- Minimum of 3 years of experience in executive or administrative support roles
- High school diploma or equivalent required; Bachelor's degree preferred
- Must be able to manage leaders' dynamic and complex calendars, plan and coordinate travel including flights, hotels, and ground transportation, and manage last-minute changes
- Assist with preparation of presentation decks and internal documentation and communications
- Participate in leadership-level meetings, record accurate meeting notes, synthesize key elements, ensure clarity and ownership of delegated tasks, and follow up on action items
- Manage and submit leaders' expense reports, review and approve team expense reports, ensuring compliance with company policies
- Plan and coordinate leaders' team offsites and onsites
- Greet and situate visitors with a friendly and professional demeanor
- Assist with new hire onboarding of leaders' direct reports
- Act as a strategic partner, facilitator, and liaison for leaders and their teams
- Become a knowledgeable information resource for leaders, their teams, and the company at large
- Uphold a strict level of confidentiality while promoting transparency
- Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments
- Drive continual process improvement, including introducing new processes when appropriate
- Support cultural initiatives, promote team building and morale, and exemplify company values
Benefits & Perks
Compensation/salary range: $84,000 - $150,000 per year, plus annual bonus and equity compensation
Work schedule: Flexibility to perform duties outside of normal business hours as necessary
Work environment perks: Travel arrangements including flights, hotels, and ground transportation; support for onboarding new hires; support for cultural initiatives and team building
Additional benefits: Opportunities for professional growth, confidential handling of information, and inclusion policies
Ready to Apply?
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