Aprio PH - Executive Assistant

• Provide high level administrative support to several firm leaders, working independently and proactively managing workloads and project timelines. • Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials. • Handle professionally sensitive and confidential business matters and assist with special projects. • Coordinate travel arrangements, including transportation, lodging and itinerary planning and manage expense reports. • Act as a liaison between the executives and other departments, clients and external stakeholders. • Establish and maintain a rapport with internal clients and vendors. • Assist with event coordination and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation. • Work closely with other administrative assistants to complete all projects. • Prepare expense reports, manage email and utilize critical thinking to solve problems. • Welcome guests and clients (in-person or on the telephone) and answer or direct inquiries. • Manage special projects as assigned by the executives.

• Minimum of five years of executive level administrative support experience, preferably within a professional services firm. • Bachelor's degree from an accredited college/university or equivalent work experience. • Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with ClickUp. • Ability to work a flexible schedule and overtime as needed and to be in the Columbia office approximately 4 days per week. • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines. • Strong attention to detail and accuracy. • Professional demeanor and strong interpersonal skills. • Able to consistently demonstrate high quality in work and relationships. • Proactive and able to anticipate the needs of the executives. • Ability to adapt to changing priorities. • Ability to work independently and as part of a team. • Ability to work in a fast-paced environment. • Ability to maintain a high level of professionalism at all times. • Amenable to work on hybrid work arrangement (2 days onsite, 3 days work-from-home) • Amenable to work on a night shift (8:00pm - 5:00am)