Marketing Coordinator Contract
AlertMediaWindsor, United Kingdom
Part Time
Posted November 20, 2025
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Application opens on company website
Job Description
A part-time Marketing Coordinator supporting the planning, coordination, and execution of in-person and virtual marketing events and campaigns across the EMEA region, with a focus on project management, event logistics, and cross-team collaboration.
Key Responsibilities
- Support the planning and execution of in-person and virtual events, including conferences, trade shows, and networking dinners.
- Manage project tasks using Wrike, including adding deliverables and adjusting timelines.
- Coordinate with venues, suppliers, and internal teams for event logistics and onsite support.
- Research and identify opportunities for conferences and trade shows, including speaker and exhibitor arrangements.
- Assist with campaign lead management, including processing leads and distributing them to sales teams.
- Manage gifting merchandise orders, giveaways, and prize draws for events and campaigns.
Requirements
- Proven experience supporting B2B marketing campaigns and events, ideally within the SaaS or technology sector.
- Highly organised and proactive with strong project management skills.
- Confidence using project management tools such as Wrike, Salesforce, and Outreach.
- Ability to thrive in a fast-paced environment and balance multiple priorities while maintaining attention to detail.
- Clear, professional communication skills for collaborating across teams and managing external partners with care and precision.
- Ability to work independently, take initiative to move projects forward, and keep stakeholders informed.
- Located in the Windsor and London area and willing to travel occasionally for planning meetings and event support.
- Experience supporting the planning, coordination, and delivery of in-person and virtual events including networking dinners, conferences, and trade shows.
- Experience creating and managing projects in Wrike, including adding contracted deliverables and adjusting timelines.
- Experience collaborating cross-functionally with marketing teams, including attending weekly check-ins to review progress and priorities.
- Experience researching and shortlisting venues for events based on defined criteria.
- Experience liaising with venues and suppliers to coordinate event logistics such as room layouts, technical requirements, food and beverage, signage, badging, seating plans, and onsite support.
- Experience assisting with the creation of digital event invitations and RSVP web pages, maintaining RSVP trackers, and sharing attendee updates.
- Experience preparing onsite event materials including signage, badging, and seating plans.
- Experience researching speaking and exhibition opportunities at conferences and trade shows, and assisting with event orders and documentation including exhibitor profiles, logos, power, internet, health safety, and insurance submissions.
- Experience coordinating event staffing, including travel, accommodation, and registration.
- Experience monitoring the Marketing Events inbox for replies, processing, and distributing leads to relevant sales teams.
- Experience managing weekly sales gifting requests through UK fulfillment agencies, and coordinating swag orders, giveaways, and prize draws for events and campaigns.
Benefits & Perks
Part-time work schedule (5-20 hours per week)
Remote work flexibility
Occasional travel to London and Windsor for planning and event execution
Opportunities for career development through Learning and Development programs
Recognition as a Best Places to Work company for 9 consecutive years
Inclusive and diverse workplace environment
Ready to Apply?
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